HR Assistant

Human Resources Assistant

ORGANIZATIONAL CONTEXT
Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

FUNCTIONAL STATEMENT

Accountability
- The workforce in the AOR is well-informed of the organisation¿s human resources policies and practices.
- UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.

Responsibility
- Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
- Assist in processing local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
- Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
- Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
- Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
- Perform other related duties as required.

Authority
- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
- Initiate routine correspondence on HR matters for the authorizing officer¿s approval.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
-       1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
- Fluency in English and working knowledge of another relevant UN language or local language.

(In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)

DESIRABLE QUALIFICATIONS & COMPETENCIES
- Field experience with UNHCR and/or with other humanitarian organizations is an asset.
- Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
- High IT affinity and working experience of PeopleSoft/MSRP. Required competencies

* Accountability
* Teamwork & Collaboration
* Communication
* Commitment to continuous learning
* Client & Result Orientation
* Organizational Awareness
* Planning and Organizing


Desirable qualifications and competencies

* Experience with UNHCR and/or with other humanitarian organizations is an asset.
* Good knowledge of UNHCR HR procedures and processes and exposure to the provision of support services in an international organization.
* High IT affinity and working experience of PeopleSoft/MSRP. * Fluency in English both written and spoken This is a regular position and the selected candidate will be granted a one year fixed term appointment.
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See below for this postion's Operational Context
======================================================================================================== In 2020, Colombia continues to be the country most impacted by the arrival of refugees and migrants from Venezuela, currently hosting 1.8 million Venezuelans. Additionally, over 800,000 Colombian nationals have returned from Venezuela. This poses an enormous challenge since the Colombian State not only needs to respond to the massive influx of Venezuelans but also long-standing unmet needs and gaps within the national population, prompting national and local government with limited capacity, in the development of socio-economic integration policies for both populations. Due to the COVID context, border crossings with Venezuela have been closed since 14 March, and there is limited access to the territory for persons in need of international protection.

The Human Resources Assistant will work under the direct supervision of the Human Resources Officer, assisting him/her in personnel administration and other HR-related matters, including the process of recruitment and appointment of staff, and the performance management and welfare issues of staff under the area of responsibility (AOR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies, and Administrative Instructions as well as relevant accountability frameworks. Also, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR¿s core values of professionalism, integrity, and respect for diversity. This vacancy notice will close on 19th August 2020, at midnight Geneva time.