Project Manager (Support to Effective & Responsive Institutions Project (SERIP)
Yangon
- Organization: UNDP - United Nations Development Programme
- Location: Yangon
- Grade: Mid level - P-3, International Professional - Internationally recruited position
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Occupational Groups:
- Development Cooperation and Sustainable Development Goals
- Democratic Governance
- Governance and Peacebuilding
- Project and Programme Management
- Peace and Development
- Managerial positions
- GOVERNANCE AND PEACE BUILDING MANAGEMENT
- Closing Date: Closed
Background
Duties and Responsibilities
- Ensure management of project activities and achievement of project targets and results
- Lead effective day-to-day management of the project
- Coordinate provision of high-quality technical advice and build partnerships
- Facilitate knowledge building and management
- In accordance with the Project Document, and in close coordination with IPs, plan and develop project Annual Work Plans (AWPs), and establish Annual Targets according to UNDP CO timelines. Design project budget. Ensure that AWP activities suggested are in line with the overall direction set by the Project Document and lead to achievements of project targets and results.
- Coordinate development and formulation of detailed implementation plans, procurement and human resources, communication and risk management plans for the Project. Coordinate and ensure timely updates of all planning instruments in close collaboration with relevant CO units.
- Ensure implementation of activities as per AWP and agreed deadlines as well as according to detailed implementation, procurement and HR plans. Identify bottlenecks and develop solutions. Regularly meet with IPs and other project counterparts.
- Assess assessment of project impact and oversee the appropriateness and accuracy of methods used to verify progress and results.
- Support establishment of adequate monitoring procedures and systems throughout project activities in close collaboration with the CO Results Team. Ensure that adequate systems are in place to gather data and information for project monitoring and that systematic monitoring of project progress against targets is undertaken, including regular field trips for monitoring purposes. Develop innovative improvements to enhance performance of the project.
- Ensure that UNDP´s results-management systems are kept updated for project results-information including ATLAS project management module.
- Manage the accurate and timely high-quality results reporting on the progress of the project and achievement of annual targets to the Project Board and donors. Ensure that reports are prepared according to UNDP’s SOPs, quality standards and in line with the contractual obligations to project donors. Ensure that all internal and external reports are submitted by deadlines.
- Coordinate and prepare ad hoc thematic and substantive reports/analysis/briefs.
- Implement project communications activities in close collaboration with the CO Communications Team.
- Organize and participate in project level coordination meetings and/or technical working groups as per project document and AWP. Share information on technical project-related issues with donors, other partners and stakeholders.
- Ensure internal project level weekly and monthly meetings take place, and overall accountability for coordination and integration within the country office programme and projects.
- Implement project governance arrangements. Oversee organization of Project Board meetings and ensure timely preparation of agenda, background materials to agenda items and minutes as per CO SOPs.
- Ensure compliance with UNDP procedures for partnerships including development of all required legal documents for partner implementation including letters of agreement, memorandums of understanding, etc. monitoring compliance with agreements and ensure value for money.
- Immediately escalate issues with potential to impact UNDP´s effectiveness, financial soundness or reputation to the Programme Team and CO senior management. Ensure that UNDP´s corporate interest and rules are guarded at all times and that appropriate action is taken to immediately address problems and challenges.
- Facilitate compliance of all actions and activities with organizational rules, regulations, policies, strategies and internal control mechanisms.
- Mobilize personnel, goods, and services and, training and micro-capital grants to initiative activities, including drafting and reviewing terms of references and work specifications and overseeing all contractors’ work. Oversee effective provision of services to IPs as required.
- Ensure that HACT and micro-capacity assessments of IPs are undertaken as required, ensuring ongoing monitoring.
- Oversee the appropriate use of project funds as well as the consistent application of UNDP rules and regulations. Manage requests for the provision of financial resources by UNDP, through advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures).
- Monitor project budget implementation and accounting to ensure accuracy and reliability of project expenditure. Coordinate preparation of financial reports to UNDP, as required.
- Supervise and manage project personnel and consultants. Develop ToRs/JDs for project staff positions. Oversee recruitment processes. Establish performance objectives and standards and ensure timely and appropriate feedback, guidance and support to ensure optimum performance. Undertake performance evaluation according to UNDP´s policies and deadlines.
- Manage and monitor project risks. In collaboration with the technical project staff, IP’s and donors identify new risks and update risk frameworks for consideration of the Project Board for consideration and decision on possible actions if required. Update the status of these risks by maintaining the project risks log.
- Ensure appropriate management of project assets, attendance records, filing system.
- Implement audit recommendations for the project. Provide inputs to audit management responses.
- Initiate operational closure of the project.
- Undertake frequent travel to monitor project implementation at national and sub-national levels including organization of team meetings, and consultations with partners.
- Ensure that the project promotes gender equality and applies conflict sensitive and human rights-based approaches and human rights due diligence.
- Coordinate the advisory activities of the project technical staff, consultants and IPs, in close cooperation with Technical Advisor Governance. Ensure that technical outputs are provided according to plans and up to highest technical standards. Review and clear technical outputs for quality.
- Under the leadership of a Technical Specialist (P4) based in Naypyidaw, provide technical support with regards to parliamentary strengthening, and coordinate implementation of technical assistance supporting sub-national parliaments in Myanmar in line with the SERIP project document. Provide technical advice, draft papers/briefs/proposals on parliamentary strengthening.
- In close cooperation with the Technical Specialist (P4), establish, maintain and facilitate strategic dialogue between project staff and Government officials at central and local levels, NGOs, partners, donors and other stakeholders in project´s area of work.
- Identify areas of cooperation and coordination with other UN agencies for implementation of joint activities within the area of the project. Implement joint activities with UN implementing partners as per AWP.
- Advocate UNDP with the partners and stakeholders. Consistently promote a positive image of the UNDP.
- Identify resources mobilization opportunities in close collaboration with the Programme Team and the Strategic Management Unit. Develop funding proposals and concepts as requested.
- Provide inputs to formulation of UNDP strategies such as of UNDAF and CPD.
- Coordinate project strategies and activities with other UNDP projects to ensure the effective implementation of the Country Programme Document.
- Provide inputs to UN coordination platforms and participate in meetings, as requested.
- Ensure that the Project systematically supports systematic building of capacities of Implementing Partners through introduction of innovation and best practices, access to knowledge and expertise and promote its application to project implementation.
- Promote teamwork, information sharing and collaboration within the Project Team and between the Project Team and the CO Programme Team.
- Promote skills development of project staff through coaching and mentoring.
- Coordinate capturing and disseminations of lessons learnt during project implementation.
- Facilitate the Project’s representation and/or participation in international knowledge networks to draw on and share best practice and lessons learned for application in Myanmar.
Competencies
| V. Competencies and Selection Criteria
| Description of Competency at Level Required
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Core |
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Innovation Ability to make new and useful ideas work | Level 5: Creates new and relevant ideas and leads others to implement them | ||
Leadership Ability to persuade others to follow | Level 5: Plans and acts transparently, actively works to remove barriers | ||
People Management Ability to improve performance and satisfaction | Level 5: Models high professional standards and motivates excellence in others | ||
Communication Ability to listen, adapt, persuade and transform | Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others | ||
Delivery Ability to get things done while exercising good judgment | Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions | ||
Technical/Functional |
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Primary |
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Results-Based Management Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results | Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise | ||
Project Management Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals | Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise | ||
Partnerships Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships | Level 5:Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise | ||
| Level 5:Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise | ||
Knowledge Management Ability to efficiently handle and share information and knowledge | Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise | ||
Policy Formulation Ability to scan and synthesize diverse sets of information to arrive at strategic priorities and positioning recommendations | Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise | ||
Capacity Development Ability to support partner countries' capacity to manage ODA resources effectively and harmonise with national policy and financing frameworks | Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise | ||
Parliamentary Development Knowledge of parliamentary institutions, process and dialogue support and the ability to apply to strategic and/or practical situations | Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise | ||
Core Government Functions Knowledge of key public administration areas and core government functions and ability to apply to strategic and/or practical situations in different development situations | Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise | ||
Secondary |
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Resource Mobilization Ability to identify and organize programmes and projects to implement solutions and generate resources (definition is unclear and not well linked to the stated competency) | Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work |
Required Skills and Experience
- Advanced University Degree in Project Management, Business or Public Sector Administration, International Relations, Political Science, Development Studies, or other relevant discipline.
- Minimum of 5 years experience in project management and in designing and implementing technical assistance for democratic governance;
- Technical knowledge in the area of parliamentary strengthening and familiarity with the other technical areas of the project (policy management, SDG localization, local governance and statistics system strengthening/development effectiveness) would be a distinct advantage;
- Experience in planning, monitoring, reporting, and stakeholder and team coordination in development organizations;
- Excellent knowledge of project management principles and best practices. Project Management Certification, either Prince2 or PMP/PMI would be a distinct advantage;
- Computer literacy – MS office applications, web-based management information systems;
- Prior experience of development work in South-East Asia and/or countries in transition would be a distinct advantage.
- Fluency in written and spoken English.
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