Human Resources Associate

In aligning the organizational resources behind its strategy, the Country Office (CO) functional structure comprises three main areas, the management support functions, Programme team and Operations Team. The Operations Team is composed of Human Resources (HR), Finance, Joint Operations Facility - JOF (Procurement and Travel), ICT, and General Administration / Logistics units, all of which are responsible for quality assurance for the implementation of UNDP policies and procedures in these operational functions.

The Operations team has an instrumental role in transforming the effectiveness of UNDP Brazil by formulating a comprehensive service delivery platform to deliver operations solutions for all UNDP programmes and projects as well as coordinate operations services and their potential expansion to UN System Joint Operations Facility.

Under the guidance and direct supervision of the Operations Manager, the HR Associate provides leadership in execution of the full range of CO HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations and promotes the maintenance of high staff morale.

The HR Associate supervises and leads the support staff of the HR Unit and also works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR-related issues and information delivery.

Summary of Key Functions:

1. Administration and implementation of HR strategies and policies
2. Administration of the HR Unit
3. Performance management and career development
4. Conduct of UN-related surveys
5. Facilitation of knowledge building and knowledge sharing

Description:

1. Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:

• Coordination and supervision of support staff in all activities related to administration and implementation of HR strategies and policies, including project support.
• Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies;
• Effective implementation of the internal control framework, proper functioning of the HR management system.
• Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
• CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.
• Performance of Manager Level 2 role in Atlas and Human Resources - manager; act as Disbursing Officer - Payroll (3rd Authority) and e-Recruitment Administrator.

2. Ensures effective administration of the HR unit focusing on achievement of the following results:

• Supervision and leadership of HR support staff. Coordination of the HR team in all activities related to administration of HR, including project support.
• Organization of recruitment processes including drafting job description, provision of inputs to job classification processes, vacancy announcements, screening of candidates, participation in interview panels and provision of advice on recruitment to UNDP projects.
• Preparation or review of submissions to the CRP.
• Administration of the CO rosters including e-rosters.
• Preparation of contracts (FTA, TA, SCs).
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas.
• Timely follow up with Finance staff on Global payroll issues.
• Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
• Maintenance of the CO staffing table.
• Administration of delegated International staff entitlements and position funding delegated to COs.  
• Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.

3. Ensures proper performance management and career development focusing on achievement of the following results:

• Coordination and supervision of support staff in all activities related to performance management and career development, including project support.
• Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of CRG if necessary.
• Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management.

4. Ensures conduction of UNDP and UN-related surveys focusing on achievement of the following results:

• Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys.
• Participation in the work of the Local Salary Survey Committee (LSSC).
• General management of the Service Contract salary survey and preparation of the proposals for update.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/programme/projects staff on HR issues.
• Synthesis of lessons learnt and best practices in HR.
• Sound contributions to knowledge networks and communities of practice.

Core Competencies

• Innovation - Ability to make new and useful ideas work

            Level 3: Adapts deliverables to meet client needs

• Leadership - Ability to persuade others to follow

            Level 3: Proactively seeks and recognizes contributions of others

• People Management - Ability to improve performance and satisfaction

            Level 3: Appropriately involves team in different stages of work and decision-making

• Communication - Ability to listen, adapt, persuade and transform

            Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation 

• Delivery - Ability to get things done while exercising good judgement

            Level 3: Takes responsibility for addressing critical situations and delivering core value

Technical / Functional Competencies

Level 3 - Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

• Strategic Partnerships - Ability to analyze general information and select materials in support of partnership building initiatives

• Learning and Development - Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees

• Knowledge Sharing - Ability to document innovative strategies and new approaches and animate individuals and communities of contributors to participate and share

• Human Resources Management (General) - Knowledge of HR management issues, principles, methods, organizational policies and procedures and the ability to apply them to strategic and/or practical situations

• Internal Reporting and Accountability - Ability to create internal reporting and accountability processes and standards

• Client Orientation - Ability to report to internal and external clients in a timely and appropriate fashion, organizing and prioritizing work schedule to meet needs and deadlines

Education:

• Secondary Education with specialized certification in HR is required.
• University Degree in HR, Business or Public Administration will have a distinct advantage.

Experience:

• At least 7 years of progressively responsible HR and/or administrative experience is required, at the national or international level.
• Experience in the usage of computers and Office software packages (MS Word, Excel, etc.) and experience in handling web-based management systems is required

Language:

• Fluency in English and Portuguese is required.

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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