2118 Gender Equality Portfolio Associate

• Liaise with the Gender Equality Portfolio Manager and (when assigned) with the national partners, donors and the UNDP Office to ensure that project(s) results are achieved, and project(s) resources are managed efficiently and effectively; 
• In close coordination with the Gender Equality Portfolio Manager, within the project(s) framework agreed with the national counterparts, contribute to the preparation and implementation of the joint work plans that reflect the scope of activities, timing, sequencing, cost and other inputs for the implementation of the project(s) activities; 
• Draft terms of reference for consultants, goods and services and undertake necessary steps for recruitment and procurement of goods and services.
• Participate in recruitment and evaluation panels
• Might be assigned to do an oversight of the work of short-term experts; In close coordination with the Gender Equality Portfolio Manager, undertake performance appraisals for the experts coordinated;
• In close coordination with the Gender Equality Portfolio Manager, work with the project team to present work-plans, periodic narrative progress and final reports and expenditure status reports to the Project Board and UNDP Country Office;  
• Work closely with the Gender Equality Team in the development of the annual activity and procurement work plans as well as budgets based on expected year-end targets, and assist in developing periodical project and other reports and close monitoring of activities and disbursements.

• Assume responsibility for monitoring of financial resources and accounting to ensure    accuracy and reliability of financial reports in close coordination with the SDG Integration Program Associate;
• Prepare regular project financial reports for internal and external distribution in close coordination with the SDG Integration Program Associate;  
• Support in managing project finances in UNDP Financial system Atlas (e.g. preparation of e-requisitions, PO and non-PO vouchers, corrective actions on vouchers, when required in close coordination with the SDG Integration Program Associate, etc.) 
• Presentation of information for audit of NIM projects;
• Establish and maintain a system of financial transaction and record keeping in close coordination with the SDG Integration Program Associate;
• Assume responsibilities in line with the Internal Control Framework;
• Provide regular reports to the Gender Equality Portfolio Manager and SDG Integration Centre Team Leader and flag any deviations from the work plans immediately.

Support the Portfolio Manager in the partnership building, such as:

• Maintain good cooperation and coordination between national counterparts, project’s partners and other relevant stakeholders;
• Maintain regular contacts with beneficiaries, and service providers to ensure relevance and quality of projects’ outputs;
• Support activities related to assessing capacities and needs of government organizations and partners, in close collaboration with national counterparts at both central and local level.

• Preparation of briefs, talking points and relevant materials;
• Participation in and organization of meetings, training sessions, conferences and public events;
• Maintain registry with contacts. 

• Arranging for travel and accommodation, preparation of travel authorizations, filing of information for DSA payments, processing requests for visas, ID cards and other documents;
• Assist team members, experts and consultants on travel and logistics matters 
• Compile data for project management;
• Draft correspondence on project issues, as required; 
• Prepare official correspondence;
• Establish and maintain filing system, incoming and outgoing correspondence etc;
• Ensure full compliance of activities with UNDP rules, regulations, and policies;
• Performing other duties as required.

• Good project finance management;
• Project documentation timely prepared;
• Project, finance and personnel records/files regularly updated and maintained; 
• Project financial reports prepared;
• Financial information for quarterly project reports prepared (e.g. Combined Delivery Report);
• Effective support in travel and logistics provided to team members and consultants;
• Assistance in preparation of project’s annual and quarterly reports provided, data compiled;
• Efficient administrative support provided;
• Project related correspondence prepared;
• Efficient support to organization of meetings provided, information compiled and minutes of meetings taken and distributed.

• Good organizational and time management skills
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Demonstrates integrity by modeling ethical standards.
• Focuses on impact and result for the client and responds positively to critical feedback.
• Consistently approaches work with energy and a positive, constructive attitude.
• Builds strong relationships with clients and external actors.
• Excellent information technology skills, including word processing, database applications, presentation software, and internet.
• Compliance with UNDP rules, regulations and policies of financial activities ensured.

• Minimum Secondary Education in a relevant field; a University Degree would be an asset.

• At least 5 years of relevant experience in the area of gender equality projects’ implementation, and administration. Work experience in international organization and/or government institution would be an asset.
• Proficiency in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
• Strong communication and interpersonal skills.

• Excellent knowledge of written and spoken Serbian and English.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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