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Project Administrative and Finance Assistant

Pristina

  • Organization: UNV - United Nations Volunteers
  • Location: Pristina
  • Grade: Volunteer - National Specialist - Locally recruited Volunteer
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
    • Project and Programme Management
  • Closing Date: Closed

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Within the delegated authority and under the supervision of University of Prishtina Programme Manager and overall guidance of UNV Country Coordinator, the UN Volunteer will undertake the following tasks:

  • Support the implementing partner to implement and evaluate activities in compliance with the agreed project activity plan.
  • Provide logistical, administrative and financial support and follow-up for substantive meetings organized by the project team and implementing partner;
  • Register, track and keep evidence of financial transactions related to the project,
  • Prepare and monitor invoices and report to authorities for relevant taxes;
  • Check budget lines to ensure that all transactions are booked accurately;
  • Keep schedules and records of volunteers’ work and maintain an up-to-date volunteer database, including volunteer attendance and allowance;
  • Act as a liaison person between UNDP/UNV and the implementing partner facilitating coordination and communication between the two parties;
  • Organize and schedule meetings and record accurate meeting minutes;
  • Carry out administrative duties such as storing, organizing and managing files related to the project;
  • Assist in preparing project reports;
  • Prepare interim and final financial report
  • Perform other related duties as may be required or assigned by the supervisor within the scope of the assignment.
Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:
  • Bachelor’s degree in business administration, economics, accounting, finance or other relevant field;
Required experience: 24 Months Experience remark:
  • 2 years of professional experience in carrying out administrative and financial tasks, including payment transfers, bank account transfers, journal entry, and reporting;
  • Ability to maintain a high level of accuracy, confidentiality concerning financial and volunteer files;
  • Ability to organize and complete assignments within deadlines;
  • Strong overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.), and office technology equipment;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multidisciplinary team and implementing partners;
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines
  • Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded;
Language skills:
  • English(Mandatory), Level - Working Knowledge
  • Albanian(Mandatory), Level - Fluent
  • Serbian(Optional), Level - Working Knowledge
Area of expertise: Other development programme/project experience, Other finance, economics and administration related experience Driving license: No Competencies values:

Accountability, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at

https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to

which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of Kosovo (UNSC 1244) and legal residents with a residency

permit, the status of refugee or with the status of being stateless are eligible to apply.

Application deadline 22nd.July 2020.

This vacancy is now closed.
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