Programme Assistant

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the direct supervision of UN Women Turkey Country Director, the UN Volunteer will undertake the following tasks and also will provide support to any operations and logistics related activities as requested by the Operations Analyst of UN Women Turkey Office.

1. Provide administrative and logistical support to the formulation, implementation and management of programmes
• Provide administrative support to day to day implementation of activities of UN Women Turkey Country Office, especially under the core funded activities including the preparation of work plans, budgets, proposals on implementation arrangements and tracking the delivery of funds;
• Provide support to the Country Director in external relations activities, such as facilitation of interaction with various external partners through written, verbal, and electronic communication, coordinating logistical arrangements related to visits, support with Turkish-English translation as required.
• Participate in meetings, training sessions, conferences and other programmatic and operational events and prepare presentations, briefing materials, reports/minutes as required;
• Support the office team in the organization of events, workshops, trainings under core-funded project and in particular, prepare invitation letters, contact participants, ensure collection of all relevant documentation related to travel of participants, prepare background materials for meetings and events, etc;
• Provide support related to the logistics and organization of travel under Core budget, including drafting travel mission plans and preparing travel authorizations and logistical information;
• Support with filing system in the office and ensure documentation as per UN Women rules and guidelines;

2.Support implementation of operational strategies
• Support full compliance of administrative activities with UN Women rules, regulations, policies and strategies;
• Support to the office for preparation of administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
• Contribute to the provision of inputs to the preparation and implementation of administrative team results-oriented work plans;
• Support office compliance with Internal and External Audit processes and recommendations;
• Support Programme Team in timely implementation of Operational Processes, if needed.

3. Provision of procurement and financial support under core-funded project
• Provide support with the collection of offers for selection of venues, services etc., in line with UN Women procurement rules;Create requisitions in Atlas for Core Budget expenses including making budget check for requisitions, POs and vouchers.
• Support budget rephasal and revision in Atlas for Core & ExB.Support the programme team in the financial management of the project.
• Use Atlas to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project.
• Receive invoices for procurement of goods and services and submit them to the Finance unit or buyer for payments in a timely manner ensuring that correct information on vendors is provided.
• Draft and create payment requests for pre-approval and ensure all original financial records are kept on file, including both vendor and partner contracts and documentation.
• Organize, compile and process information from the donor as well as from the programme team and keep track of the information through databases and e-filing.
• Support the programme team in the tracking of and reporting on mobilized resources.

4. Facilitation of knowledge building and knowledge sharing
• Provide support to the synthesis of lessons learnt and best practices;
• Draft inputs to reports and briefing notes as requested;
• Participate in and contribute to staff trainings to strengthen programmatic and operational skills

Perform any other related tasks as may be required or assigned by the supervisor.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

Bachelor’s degree in Economics, Finance, Political Science, Public or Business Administration, International Relations or in the field of social and administrative sciences

Required experience: 24 Months Experience remark:

• At least 2 years of professional work experience at the national and/or international level in administration, finance, and supporting complex projects/processes that include extensive communication, coordination and facilitation
• Experience is an asset in organizing events and trainings;
• Experience in the UN system and agencies, international and development assistance organizations is an asset;
• Substantive knowledge of and experience on gender equality and women's empowerment will be considered a strong asset;
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

Language skills:

• English(Mandatory), Level - Fluent
• Turkish(Mandatory), Level - Fluent

Area of expertise: Gender equality and the advancement of women, Development programme/project administration, Other development programme/project experience Driving license: No Competencies values:

Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at

https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to

which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of Turkey and legal residents with a residency

permit, the status of refugee or with the status of being stateless are eligible to apply.

Application deadline 27th.July 2020.