Grants Management Intern

Job title: Grants Management Intern

Reporting to: Grants Management Coordinator

Location: Kampala

About the Job:

We are looking for a highly qualified and recently graduated student in the fields of Social Sciences, General Management, to strengthen our Grants Management team in Kampala. We are looking for a candidate with a strong sense of organization and logical order - and with proven skills in managing documents (Word, Power Point), strong skills in Microsoft Excel (tabular data management). The objective of this position is to strengthen DRC's Grants Management capacity in Uganda - through quality checking and general support to the GM team in Kampala.

KEY DUTIES AND RESPONSIBILITIES

Ad-hoc practical support

• Daily ad-hoc practical support to the GM team on tasks including filing, scanning, printing and copying of documents, preparation of meetings, calendar planning etc.

Document quality checking - and drafting (Word, Excel, Power Point)

• Quality checking of key documents in GM team - including narrative reports, proposals, budgets.
• Support for drafting of budgets and project documents in collaboration with the GM team - as well as DRC colleagues in the field.
• Formatting of documents (ie cleaning up and streamlining fonts, types, spacing etc. in documents).

Grants Management

• The GM Intern will act as the DRC Uganda focal point for the country wide Grants Management System (GMS) which is used to store and hold key information on all grants in Uganda – including key project documents. The GMS Focal Point role will include tasks as uploading final versions of key documents. Keeping project information up to date at all times.
• Tracking and maintaining high awareness of the reporting schedule (the Rolling Action Plan, RAP) across all grants in collaboration with DRC Regional Office Grants Team in Nairobi. 
• Support (or lead) weekly updates of Grants & Fundraising Overviews
• Support the GM team in planning and executing Grants Opening Meetings and other Grants related meetings

Consolidating information

• Support the GM team on ad-hoc requests to gather information and updates on financial status / implementation rates / spending rates in close collaboration with the DRC Finance team.
• Coordinating, collecting and consolidating program information from DRC field teams (e.g. in response to UNHCR request for sectorial information).

[Other Tasks: not required – but a clear advantage – or to be developed over time]

Monitoring and Evaluation

• Support to the unit within the GM team

Undertake any further duties as the line manager sees fit. The position duties are flexible to a degree to allow the candidate to develop skills they personally identify. This can be arranged in discussions with the line manager.

About you:

All employees should master DRC’ five core competencies:

1. Striving for excellence: You focus on reaching results in a fast paced environment
2. Collaborating: You lead initiatives and processes by involving relevant parties and encouraging feedback.
3. Taking the lead: You take ownership and initiative while setting high standards
4. Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively
5. Demonstrating integrity: You act in line with DRC’s vision and values.

Essential:

• Recently completed University Degree within Social Sciences, Management and Economics etc
• Strong and proven computer skills (especially Microsoft Word and Excel – and secondly PowerPoint and Outlook) is a must as these skills will be applied in document quality checking, formatting and drafting;
• Full proficiency in spoken and written English;
• Strong sense of logical order and file management – and continuous drive to maintain clear overview.
• Team worker – interested to learn more about refugee response in Uganda.

Preferable:

• Demonstrated good communication and writing skills;

GENERAL

Availability:        As Soon as possible

Duty station:     Kampala, with occasional travel to field locations.

Reporting:          This position reports to Head of Programme Uganda.

 Contract:             6 months’ contract dependent on both funding and performance.

Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Intern/Casual Workers.

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 15th July 2020.

Equal Opportunity

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunity: DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, color, race, marital status or other protected characteristics.