Human Resource Assistant

VACANCY

Swedish Committee for Afghanistan (SCA) invites all qualified candidates to apply for the following position. SCA actively promotes and encourages Women and People with Disabilities to apply

Title of Position:

Human Resource Assistant

Job Number:

HRM/MRMO 20-20

Duty Station:

(MRMO) with Travelling to Dar-e-Sofe, Sholgara, Keshindee, Sheberghan and other Districts.

Number of Positions:

One (Men/Women)

Status:

Open-Ended

Remuneration:

Salary and Benefits are according to Internal SCA salary scale                                         

Non-monetary Benefits for Females:

Transportation close to residence and work, child nursery at workplace, safe travel facilities and companion to field trips, female association membership, trainings and capacity building

Announcement Date:

08-July 2020

Closing Date:

21-July-2020

SCA Background

The Swedish Committee for Afghanistan (SCA) has been working in Afghanistan since 1982, presently managing development Programmes concerning Health, Education, Rural Livelihoods and Community Governance, with a total annual budget of roughly USD 40 million. The total number of staff is around 5,500. During the last 10 years SCA has undertaken a change process moving from a primarily humanitarian service delivery approach towards more of a developmental role, putting increasing emphasis on capacity development, rights-based programming and outcome orientation. The mission of SCA is to empower individuals, communities and local organizations, primarily in rural areas and with particular focus on women, girls, boys and vulnerable groups such as people with disabilities, so that they may participate fully in society and influence their own development. SCA is an Equal Opportunity Employer. Qualified applicants are considered for employment based on their skills, abilities and experience without regard to age (18-65 years), ethnicity, religion, marital status, gender, or physical disability.

Scope of work:

The Human Resources Assistant supports the Regional HR Senior Officer in all activities related to Human Resources at RMO level according to SCA policies, procedures and requirements and to contribute in accountability and transparency of recruitments.

The HR Assistant will directly report to Huma Resource Senior Officer of RMO.

Qualifications & Requirements:

Bachelor’s degree, BBA or BA Degree in Human Resources is preferred.

1-2 years relevant experience, especially within an NGO, UN agencies or similar organization.

Computer skill at operator level, especially with MS Office packages.

Fluency in English and Pashto and/or Dari, both written and spoken

Interpersonal and communication skills

Supervisory, team worker, analytical, and troubleshooting skills

Ability and willingness to travel to the project sites within Afghanistan and adjust to SCA environment.

Honest, proactive and well mannered.

Qualified local Afghan citizen will be given preference.

Main Responsibilities:

Downloading/Receiving and log CVs for vacant positions including maintenance the CVs databank in appropriate order.

Screening all Applications for field project staff and contributing to its shortlisting/recruitment process along with coordination of Employment Committee.

Ensuring on time coordination of shortlisted candidates’ scheduling/Invitation for written test and/or interviews for all type of employment categories at RMO level.

Preparing Staff Attendance Sheets and its daily check-up.

Assist staff in their day to day leave process and closely follow up their leave plan and record.

Generate/prepare staff time sheet on monthly basis.

Assisting in maintaining, updating, personnel files and other related records, maintaining all HR forms and getting these accurately filled-out by the new employees

Assist HR Senior Officer with uploading soft copies of documents on server and back-up bank on a Weekly basis.

Assist HR Senior Officer in a proper onboarding of new arrival with complete induction procedures and ensuring exit formalities have taken place upon staff leaving.

Assist HR Senior Officer in day to day tracking system e.g. renewal of staff contracts, probation period evaluation/confirmation, recruitment tracker and other HRIS record system.

Assist all unit heads/focal points with monthly timesheets including checking its accuracy against staff attendance sheet and leave record.

Assist/guide all program unit head controlling project field staffs’ performance and attendance which include regular field visits.

Assist HR Senior Officer in performance reviews, and disciplinary actions in compliance with SCA rules and regulations.

Provide administrative support to the HR Senior Officer, by undertaking additional tasks and responsibilities as requested.

Act as HR Senior focal point in absence of HR Senior Officer.

Assistant can assist in Updating HR personic on need basis for regular staff/fixed term staff, assist monthly staff statistics report (, regular project and field staff and managing staff contract.

Application Procedures:

Interested qualified candidates should submit a full CV (maximum four pages) with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience;

To apply online please send your application / CV to vacancies.nrmo@sca.org.af               

Subject line must be: (Human Resource Assistant, HRM / MRMO 20-20) otherwise your application may not have considered.      

Candidates may also submit applications by letter (hard copy) directly to the SCA HRM Unit in either Kabul, Ghazni, Kunduz, Wardak, Taloqan, Mazar-e-Sharif, Laghman or Jalalabad;

Academic certificates or references need not to be submitted at this time. These will be requested if called for interview.

Only short-listed candidates will be invited for written test and interview.

© Copyright 2015 Swedish Committee for Afghanistan