Administrative Assistant

OVERVIEW

Parent Sector : Field Office

Duty Station: Brussels

Job Family: Administration

Type of contract : Non Staff

Duration of contract : From 1 to 6 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 26-JUL-2020

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the authority and the direct supervision of the Director of the UNESCO Liaison Office and UNESCO Representative to the European institutions, the Administrative Assistant will:

-Provide administrative support and secretarial management to the Director of Office and the Liaison Office, notably by organizing administratively and logistically meetings and conferences and by processing travel for official missions.

-Facilitate visits of the Director-General, the Deputy Director-General and Assistants Director-General, and missions of UNESCO’s colleagues in Brussels by liaising with the relevant services of the European Institutions and UNESCO.

-Prepare Contracts/Purchase Orders and proceed payments requests to ensure the efficient functioning of the UNESCO Liaison Office in Brussels in accordance with UNESCO’s rules and procedures. Liaise with HQs in this regard.

-Prepare and monitor the annual budgets of the Office and provide support to the Director of the Office in the financial and administrative management of the Office.

-Coordinate logistically and financially UNESCO’s participation in the UN activities organised in Brussels.

Long Description

Maternity replacement : 01 September 2020 - 31 January 2021

Long Description Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Teamwork (C) Results focus (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

Education

• Completion of secondary education, technical or vocational school.

Work Experience

• At least 3 years of experience in providing a range of secretariat and administrative support work.

Skills and competencies 

• Good organizational and coordination skills.
• Good understanding of the UN system, UNESCO, and the European Union.
• Ability to work effectively under pressure and flexibility to adjust work schedules and priorities.
• Good communication and interpersonal skills.
• Ability to establish and maintain effective working relationships in multicultural environment with external and internal partners.
• Confidentiality and discretion.
• Demonstrated ability to work collaboratively with colleagues to achieve organizational goals and to work in a multicultural environment.

Languages

• English and French

DESIRABLE QUALIFICATIONS

Education

• University degree in International/European studies will be an asset.

Work Experience

• Experience working with the European Union and/or the UN

Skills and competencies

• Knowledge of UNESCO rules, administrative procedures, standard practices and systems (SAP).

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

Footer

UNESCO applies a zero tolerance policy against all forms of harassment.

UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.