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Operations Officer

Antananarivo

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Antananarivo
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • FAO Representation in Madagascar, FRMAG
  • Closing Date: Closed

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IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
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The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

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• FAO is committed to achieving workforce diversity in terms of gender and nationality
• People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
• All applications will be treated with the strictest confidentiality
• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

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Organizational Setting
The main aim of FAO Country Offices, which are headed by an FAO Representative, is to assist the governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Reporting Lines
The Operations Officer reports to the Deputy FAO Representative in Madagascar, Comoros, Mauritius and Seychelles, under the overall guidance of the FAO Representative. He/she will work in close collaboration with the Technical, Administration, Procurement, Monitoring and Evaluation (M-E) and Communication teams, and in consultation with the relevant technical units in FAO Madagascar, the Subregional office for Southern Africa (SFS), the Regional Office for Africa (RAF), and headquarters.

Technical Focus
Lead and coordinate the operational support function of the FAO field programme in Madagascar, Comoros, Mauritius and Seychelles, including emergency, rehabilitation and development projects.

Key Results
The provision of operation support services.

Key Functions
• Acts as a focal point for all project operational matters, organizes and handles the day-to-day operational activities of the field programme (including emergency, rehabilitation and development projects, in national, regional and global projects) and takes action in consultation with supervisors on any issues which arise during the execution period;
• Prepares project task force meetings and provides secretariat support;
• Ensures the timely provision of project inputs (personnel, technical support services, subcontracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors and in liaison with other support units;
• Participates in the preparation of project work plans, monitors progress and identifies corrective measures to overcome operational constraints;
• Reviews and monitors the project budget, prepares requests and revisions as required, maintains and monitors budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines;
• Prepares and submits the Project Implementation Reports and any other reports required by the Organization;
• Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS), for all assigned operational field projects and activities;
• Prepares analytical reports on project performances as required;
• Coordinates action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements;
• Contributes to the formulation of project proposals according to FAO's procedures and prepares project documents for technical clearance and final approval under different funding arrangements;
• Performs other duties as required.

Specific Functions
• Contributes to funding mobilization efforts for FAO Programme, reviews the quality and timely inputs to programme preparation as well as the preparation of programmatic and strategic documents and project proposals;
• Advises the programme management of the office by participating in internal meetings, facilitating information sharing, planning/coordinating internal activities as well as supporting day-to-day operations of FAO Madagascar projects;
• Monitors FAO Madagascar Regular Programme and extra-budgetary projects budget and oversees budget preparation, funding allocation, budget revisions, field budget authorizations, staff planning etc. and prepares regular financial reports;
• Assists in the preparation of documents for the Invitation to Bid - ITB, Request for Quotation - RFQ, Request for Proposal - RFP and Letter of Agreement - LoA in collaboration with the technical team and Lead Technical Officers - LTOs;
• Participates in Local Purchase Committees and provides advice on procurement-related procedures;
• Supports country offices on operational procedures (opening and closure of projects, budget monitoring, budget revisions, etc.) and on the use of FAO system links (FPMIS, GRMS, etc.) at regional level.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Advanced university degree in public or business administration, finance, accounting, economics, social sciences or another field related to the FAO mandate;
• Five years of relevant experience in project management/operations and support;
• Working knowledge of English and limited knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions is desirable;
• Extent and relevance of experience in programme/project formulation, analysis, planning and implementation
• Understanding of FAO policies and programmes is considered a strong asset;
• Extent and relevance of experience in supporting, advising and guiding the implementation of complex multistakeholder projects;
• Extent of experience in formulation, implementation and monitoring of projects;
• Ability to develop plans for the implementation and coordination of project operations in developing countries, in partnership with United Nations (UN) agencies and other concerned stakeholders and/or partners;
• Familiarity with UN administrative, operational and financial procedures is an asset.
This vacancy is now closed.
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