Project Management Support Officer, Multiple positions

UNOPS SSOC will be implementing the South Sudan Safety Net Project (SSSNP), which is funded by the World Bank (WB) to address existing challenges of soaring levels of poverty, vulnerability, unemployment and idleness, particularly amongst youth. The project development objective is to provide access to income opportunities and temporary employment to the poor and vulnerable households and strengthen safety nets delivery systems.

SSSNP has three main components namely:

a.    Public works including complementary activities like entrepreneurial skills, WASH training and early childhood development and nutrition messaging;

b.    Direct income support targeting House Holds who are labour constrained

c.     Strengthening safety net delivery systems

The project will be targeting the most vulnerable segments of South Sudanese population aiming to be benefit in excess of 65000 beneficiary Households in more than 10 vulnerable locations across the country.

Under the overall supervision of the Deputy Project Manager, the incumbent is required to monitor all aspects of project progress and implementation, identify operational and financial problems at the county level. This will be done with the main focus on project Implementation, budget management and project closure  at the local level.

1. Project Implementation
2. Project monitoring and reporting
3. Stakeholder management, coordination and liaison
4. Knowledge management and innovation

1. Project Implementation

• The Project Management Support Officer will be responsible for ensuring the successful implementation of the project at the field level:

• The Project Management Support Officer shall oversight, support and supervises the team in their respective location

• Lead all administration and financial aspects of the project

• Maintain thorough knowledge of the project, as well as an understanding of how that impacts the other stakeholders

• Monitor, coordinate, and communicate strategic objectives of the project 

• Facilitate communications for project related issues

• Work with project staff members to develop a greater understanding of the project and any issues that arise

• Develop and foster relationships between UN, stakeholders, and other entities

• Collect, analyze, and utilize data and feedback to identify opportunities to improve the relationship between UN and the donor

• Compile reports about particular incidents, events, or updates about important issue for the project

• Proactively solve conflicts and address issues that could occur between parties

• Carry out any other duties and projects as required 

2. Project monitoring and reporting

• Provide substantive inputs to assist the Deputy Project Manager in the preparation of project reports and documents

• Assist the Deputy Project Manager in the preparation of project completion reports and ensure compliance with contractual obligations.

• Randomly visit at least 30% of work sites and payment centers each month and prepare a report on each one of them to inform management action towards meeting set standards

• Review the field staff work plans and reviewing reports to ensure numerical accuracy to reflect the work done.

3. Stakeholder management, coordination and liaison

• Ensure that UNOPS is adequately engages with the all institutional arrangements at state and county level, local leadership structure, and that project information and all advocacy issues are communicated as necessary

• Coordinate with the cash service provider, liaise with the relevant local authorities and any other partners in order to implement the project activities

• Support the coordination and management of communications

• Liaise and build relationships between UNOPS and the donor for the purposes of facilitating activities and improving the quality and relevance of information analysis

• Participate in meetings with UN agencies, NGO’s and other Stakeholders as required.

4. Knowledge management and innovation

• Support the compilation of lessons learned as per defined reporting format

• Ensure that Local capacities are built at every level and opportunity for Project Support

• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building

• Frequently brief and consult with the Deputy Project Manager to mitigate any risks associated with the project implementation.

Impact of Results

The Project Management Support Officer directly impacts on achievement of project results by assisting the Deputy Project Manager to adhere to project management methods and strategies, reduced risks, cut costs and improved success rates.  This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

• Fluency in written and Oral  of English is required.
• Knowledge of Arabic language is desired. 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

1. Contract type: Local Individual Contractor Agreement
2. Contract level; LICA Specialist 8
3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.