Procurement Assistant

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Within the terms of the organization’s delegated authority, and under the direct supervision of the Team Leader, the UN Volunteer will undertake the following tasks:

• Solicit and evaluate bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements;

• Plan procurement actions for assigned projects, which typically involve the procurement of a select group of technically complex commodities or services, or for a variety of goods and services of a general nature;

• Manage and coordinate the activities in his/her unit or area of responsibility in accordance with the UN Financial Regulations and Rules;

• Review and analyze technical specifications to ensure completeness, accuracy and competitive qualities, and identify optional courses of action;

• Assist staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs;

• Develop vendor pre-qualifying criteria, identify product sources and evaluate vendor performance with regards to quality, prices, delivery, equipment, etc.;

• Compile and present procurement data, prepare all relevant supporting documents and recommend approval of the contract or purchase order; and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official;

• Coordinate timely delivery of goods and services;

• Participate in the market and supplier research;

• Prepare a variety of reports (e.g. Business Intelligence Reports), correspondence, and documents (i.e. purchase orders, contracts and amendments) on procurement-related matters;

• When working with (including supervising) national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and on-the-job training;

• Any other related duties as may be required.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

Bachelor’s Degree in Business Administration, Public Administration, Commerce, Engineering, Law or other relevant discipline, or equivalent; CIPS IV required

Required experience: 36 Months Experience remark:

At least 3 years of professional experience in procurement contracting work in private industry or a government organization; relevant practical experience in the UN would be an asset; Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.

Language skills:

• English(Mandatory), Level - Fluent
• French(Optional), Level - Working Knowledge

Area of expertise: Procurement and contracting Area of expertise details:

Excellent computer skills; proficiency in standard computer applications and databases (i.e. MS Word, Excel, Access, etc.);

Driving license: Yes Competencies values:

Client Orientation, Communication, Creativity, Ethics and Values, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 20 July 2020