IUNV Generation Equality Forum Specialist

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

1. Oversee and coordinate the overall logistic preparations for the Mexico and Paris Forums ensuring a consistent approach across both events

• Serve as the primary focal point at the Generation Equality Secretariat for the Forum’s logistical preparations, facilitating the GEF logistics subgroup and representing UN Women in all Forum logistical-related meetings and discussions;
• Liaise regularly with focal points in France and Mexico, designated event management companies and UN Women colleagues to ensure the Forums in Mexico City and Paris adopt a consistent approach and address all logistical and security needs as set by UN Women and the overall Core Group;
• Prepare a work plan and a timeline, including all preparatory and logistical elements needed for both Forums events and track progress against that work plan;
• Develop and maintain documents and tools such as checklists, calendars, weekly status updates and databases to organize information about Forum logistics;
• Support invitation and registration processes in coordination with representatives of the Core Group and in close collaboration with other members of the Secretariat, including setting up and implementing a system to send out invites, tracking of responses and conducting follow up, as well as maintaining participants’ records (e.g. passport copies, visa requests, itineraries, etc.)
• Support the registration and participation of civil society representatives in the Forum in close collaboration with the Civil Society Division and Civil Society Advisory Board, liaising with the France and Mexico focal points.
• Coordinate UN Women colleagues’ participation in both Forums, including by developing requirements for participation, drafting guidance notes and compiling list of UN Women participants list;
• Identify, establish and maintain contacts with government officials, other UN agencies, non-governmental organizations, diplomatic missions, media, etc. that could provide a significant support in the planning and organization of the Forums and ensure appropriate mechanisms to facilitate collaboration and exchange of information;
• Respond to requests of relevant external stakeholders regarding updates on Forum preparations and provide guidance and support to UN Women colleagues for their participation in the Forums, including requirements for participation, and practical information;
• Ensure the Forum’s Arts and Culture components are duly integrated with all the logistics preparations and adequately planned for;
• Ensure the Satellite Sessions are duly integrated with all the logistics preparations and adequately planned for;
• Provide on-site coordination in Mexico and Paris Forums as necessary.

1. Ensure consistency, complementarity and effectiveness of Mexico and France Forum programmes

• Serve as the primary focal point at the Generation Equality Secretariat for the Forum’s overall Forum programme (agenda) coordination;
• Liaise regularly with the focal points in France and Mexico and any facilitation stakeholders as needed to ensure the Forums in Mexico City and Paris adopt consistent and complementary approaches and achieve the goals and objectives as set by UN Women and the overall Core Group;
• Coordinate and convene relevant partners, supervising the administrative tasks related to the Forum programme preparations;
• Prepare a master work plan and a timeline, including all elements needed in the preparation of both Forums’ programmes and track progress against that work plan.
• Develop and maintain tools such as checklists, contact lists and databases to organize information about the Forum programmes;
• Liaise with relevant UN Women offices and units to ensure coordination with expected participants in the Forums and support their adequate preparation for the events in collaboration with other Secretariat team members as needed.
• Assist in the production of internal and external communication materials, including graphic and audio visual, related to the Forum programme to ensure its dissemination and use among participants and beyond.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Qualifications/Requirements Required degree level: Master degree or equivalent Education - Additional Comments:

Required Degree Level: Master's degree

Required Experience: 4 years

• Degree level: Master Degree or equivalent

• Type of degree: Advanced higher degree (Master’s or equivalent), preferably in Event Management, Business Administration, Public Administration, Political Science, International Relations or related field.

Required experience: 48 Months Experience remark:

• At least 4 years of relevant experience at the national and international levels including experience in organizing international events.

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise: Other development programme/project experience Area of expertise details:

• At least 4 years of relevant experience at the national and international levels including experience in organizing international events;
• Previous experience in organizing international large-scale conferences and supporting the coordination of numerous stakeholder groups;
• Excellent managerial/organisation skills and a solution-oriented attitude;
• A strong sense of client orientation and a strong drive for results;
• Strong knowledge of gender equality, women's rights and international development cooperation;
• Experience in or with the United Nations system is an asset;
• Experience working with civil society is an asset.

Driving license: No Competencies values:

Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Knowledge Sharing, Planning and Organizing, Professionalism

Application procedure:

* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of
your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly,
select the special call to which you would like to apply.
* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage
and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.
Application deadline: 03 March 2020