Associate Logistics Officer

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the direct supervision of the Senior Programme Officer, the UN Volunteer will undertake the following tasks:

Strategy:

• Prepare plans for delivery of relief items according to operational needs.
• Through regular physical verification of Property, Plant and Equipment (PPE) establish their status, propose old and obsolete PPE for disposal and plan for the arrival of replacement items.

Operational Support:

• Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the implementing partner and/or contractor, and in accordance to criteria consistent with UNHCR rules and regulations.
• Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain.
• Ensure timely customs clearance of consignments, and manage storage of goods according to "best practices" and UNHCR rules and regulations.
• Maintain an efficient system for the release, distribution and redeployment of goods.
• Coordinate transportation and distribution of relief items.
• Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.
• Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they adhere to relevant UNHCR rules and procedures.
• Monitor activities of Implementing Partners and/or commercial contractors tasked with supporting supply functions such as warehousing, fleet operations, maintenance, goods delivery and the movement of staff or refugees;

Infrastructure Support:

• Implement effective asset and fleet management procedures for regular monitoring of asset/fleet pool, saving cost and safeguarding the investment of the organization including receipt, inspection, registration, physical verification and marking of new PPE.
• Ensure that “Right of Use” agreements are issued and signed accordingly.
• Ensure proper preparation of disposal forms and cases for the (Local) Asset Management Board.
• Organize the disposal of PPE, according to (Local) Asset Management Board decisions.
• Provide in-depth asset management and customized reports as required.

Business Support:

• Analyse the existing supply infrastructure and ensure that it is optimally aligned with the operational needs.
• Implement practical projects to improve supply performance that has clear objectives, timescales, tasks and resources defined.
• Monitor project implementation and report on progress.
• Monitor the quality and accuracy of supply chain related data in relevant business systems.
• Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
• Promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
• Ensure effective information flow in the supply chain and adapt local processes to the prevailing environment.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

Type of Degree: Business Administration, Marketing, Engineering, Logistics, Mathematics or a related field.

Required experience: 24 Months Experience remark:

A minimum 2 years of relevant professional experience in the field of logistics, formal training in Logistics desirable.

Language skills:

• French(Mandatory), Level - Fluent
• English(Optional), Level - Working Knowledge

Area of expertise: Logistics and supply management Area of expertise details:

Computer skills: Sound knowledge of Microsoft applications including Access, Excel, PowerPoint, and Word. Knowledge or experience in Enterprise Resources Planning system (ERP) would be an advantage.

Driving license: No Competencies values:

Accountability, Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

Application procedure:

Female candidates are strongly encouraged to apply.

* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup.
Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call for to which you would like to apply.

Application deadline: 5th March 2020