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Administrative and Finance Assistant

Sidon

  • Organization: UNV - United Nations Volunteers
  • Location: Sidon
  • Grade: Volunteer - National Specialist - Locally recruited Volunteer
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Within the delegated authority and under the supervision of South Governor of Lebanon and overall guidance and reporting to the UNDP Area Manager in the South, the UNV Administrative and Finance Assistant will:

  • Administrative: Provide administrative support to the Governorate of South in all administrative aspects (day to day correspondence, filing, letters, emails, events, workshops, meetings; minutes of meetings, reporting etc.).
  • E-Governance: systemize all data gathered at the Governorate level using GIS, map and analysis using the latest tools available within the governorate; in addition to setting a system for claims and citizen services at the Governorate level.
  • Coordination: ensure coordination between municipalities, cazas and the Governorate and between community-based organizations and international agencies working in the Governorate of South, as directed by the Governor and in close coordination with UNDP South Area Office. This includes organization, reporting and follow-up of periodic meetings, projects and activities, in addition to attending the Inter-Agency meeting in the South and other relevant Sector Working Groups.
  • Disaster Risk Reduction: ensure coordination among various stakeholders within the Governorate and the National Disaster Risk Management (DRM) unit at the Presidency of Council of Ministers based on guidance and direction of the Governor and in close coordination with UNDP South Area Office. Facilitate and coordinate the work of the DRM unit at the Governorate level.
  • Communication: enhance communication between the Governorate and stakeholders including citizens using social media tools.
Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:
  • Bachelor’s degree in in one of the following fields: Social Sciences; Engineering, Admin and finance, communication, disaster risk reduction, or any related fields;
Required experience: 24 Months Experience remark:
  • At least 2 years of professional work experience at the national and/or international level in Administrative and finance support;
  • Knowledge of GIS Python, and Revit softwares.
  • Excellent oral and written skills; excellent drafting, formulation, reporting skills;
  • Accuracy and professionalism in document production and editing;
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
  • Sound security awareness;
  • Have affinity with or interest in UNDP’s Social and Local Development support, volunteerism as a mechanism for durable development, and the UN System.
Language skills:
  • English(Mandatory), Level - Fluent
  • Arabic(Mandatory), Level - Fluent
Area of expertise: Administration and administrative assistance Driving license: No Competencies values:

Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

1.Go to https://vmam.unv.org/

2.If not yet registered in the UNV Talent Pool, please register your profile following below steps:

a. Click on “Candidate Signup”, enter your basic personal information and click “Sign Up”.
b. You will receive a notification e-mail to your registered e-mail
c. Click on the link in the e-mail to validate the e-mail address
d. Complete all the required sections under “My Profile” (Personal Information, Addresses, Qualifications, Experiences, References). Under Personal Information section, please make sure to tick the box “I am interested in serving as a volunteer” and select “National only” or “Both national and international”. Do not select “International only”.
e. If you have more than one nationality, make sure to add Lebanon as your current nationality otherwise your application will not be considered for national UNV assignments
f. Click “Submit my profile”
g. Go to “My Page” -> Click on “Special Calls” -> search for “Administrative and Finance Assistant (LBNR000288) click Apply then press "Submit my Application”.

3.If already registered in the UNV Talent Pool:

a. Update your profile under “My Profile” (Personal Information, Addresses, Qualifications, Experiences, References). Under Personal Information section, please make sure to tick the box “I am interested in serving as a volunteer” and select “National only” or “Both national and international”. Do not select “International only”.
b. Go to “My Page” -> Click on “Special Calls” -> search for “Administrative and Finance Assistant (LBNR000288)”, click Apply then press "Submit my Application”.

Only short-listed candidates will be contacted.

This vacancy is now closed.
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