Business operations associate

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

The national UN Volunteer will undertake the following tasks:

Summary of Key Functions:

• Plays a key role in coordinating the operational elements for the development of the new Business Operations Strategy (BOS)

• Supports effective and efficient functioning of the Operations Management Team (OMT) and Working groups.

• Supports administrative and logistical services.

• Supports knowledge building and knowledge sharing:

1. Plays a key rele in coordinating the operational elements for the development of the new Business Operations Strategy (BOS) by ensuring the Implementation of operational strategies and focusing on achievement of the following results:

• Full compliance of business operations activities with the Business operations guidance and the related procedures.

• Provision of substantive Inputs to the CO administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).

• Compilation, analysis and quality assurance of the outcomes of the BOS working groups.

• Research (data, statistics) and benchmarking in order to inform options for the BOS.

• Support to the OMT co-chairs through provision of substantive inputs for the preparation of OMT and working groups' meetings.

• Preparation of regular presentations for the UNCT on the elaboration of the BOS.

• Writing of the BOS document.

• Support for the implementation of the BOS.

2. Supports effective and efficient functioning of the OMT and its working groups, focusing on achievement of the following results:

• Provision of effective secretariat support to the BOS committee, including agenda settling and drafting of meetings' minutes.

• Maintenance of OMT and BOS working groups calendar of meetings.

• Organisation of the logistics of the BOS retreats and OMT meetings by ensuring smooth coordination of tasks across al) parties involved In the development of the BOS.

• Regular contacts with OMT members and working groups, facilitation of ad hoc meetings with OMT co-chairs, as needed.

• Maintenance of the documents filing system and of the records of the BOS elaboration process.
• Follow-up on OMT decisions.
• Provision of support for the launch of the BOS.

4. Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

• Focal point for BOS guidance and tools.

• Provision of knowledge support at trainings for the OMT and working groups.

• Coordination of clear flow of information and communication regarding the development

of the BOS.

• Facilitation of exchanges with OMTs in the region on BOS development.

• Identification and compilation of best practices.

• Contributions to knowledge networks and communities of practice.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

Bachelor's or Master's degree in management or project management is desirable.

Required experience: 60 Months Experience remark:

• 5 years of relevant experience in administration or programme support service.
• Demonstrated prior experience in planning or coordinating aspects of medium/large-scale projects.
• Experience in the usage ofcomputers and office software packages (MS Word, Excel etc.)
• Experience in handiing of web-based management systems.

Language skills:

• French(Mandatory), Level - Fluent
• Arabic(Mandatory), Level - Fluent
• English(Mandatory), Level - Working Knowledge

Area of expertise: Other development programme/project experience, Monitoring and evaluation, Administration and administrative assistance Driving license: No Competencies values:

Accountability, Adaptability and Flexibility, Communication, Empowering Others, Ethics and Values, Knowledge Sharing, Managing Performance, Planning and Organizing, Respect for Diversity, Working in Teams, Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Creativity, Integrity, Judgement and Decision-making, Leadership, Professionalism, Self-Management, Technological Awareness

Application procedure:

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1. Créez votre profil sur la base de données de talents du Programme VNU https://vmam.unv.org/candidate/signup

2. Remplissez toutes les sections et soumettez votre profil

3. Allez sur My Page https://vmam.unv.org/candidate/mypage et cliquez sur ‘Special Calls’. Sélectionnez le ‘Special Call’ pour lequel vous souhaitez présenter votre candidature. Vous pourrez filtrer les opportunités par pays, catégorie etc.

Mettez à jour régulièrement votre profil sur VMAM pour booster votre carrière.

Les indemnités des Volontaires des Nations Unies :

En plus d’une couverture médicale et assurance vie durant l’affectation, les Volontaires des Nations Unies ont droit à des indemnités qui peuvent être consultées en visitant le lien ci-dessous et en indiquant (i) le pays de l'affectation i.e. Maroc et (ii) la catégorie de Volontariat : VNU National Spécialiste (National Specialist)

Lien vers le calcul des allocations des Volontaires https://vmam.unv.org/calculator/entitlements

Date limite de soumission : 02/03/2020.