Communications Officer

Vacancy Announcement VA19P155V01 Communications Officer

European Return and Reintegration Network th

Posting Date: 10 December 2019 th

Deadline for Applications: 7 December 2020

Duty Station: Brussels, Belgium

Start Date: As soon as possible

Contract Duration: 12 months (with possibility of extension) Type of Post: Local

Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Project Overview:

The European Return and Reintegration Network (ERRIN) is an operational initiative, developed by a consortium of migration agencies from over 15 European countries in close co-operation with the Directorate-GeneralforMigrationandHomeAffairsoftheEuropeanCommissionandFRONTEX.ERRIN aims to implement activities that support, facilitate, and improve national return practices. The scope ofERRINincludesvoluntaryaswellasforcedreturnandpost-arrivalaswellaspre-departureactivities. ICMPD, an ERRIN implementing partner, is inviting all interested candidates to apply for the Communications Officer position within ERRIN.

Please be advised that this post is subject to the approval and availability of project funding. Job Description:

The Communications Officer is responsible for the implementation of outreach strategies towards externalstakeholdersinaccordancewiththedevelopedandapprovedERRINCommunicationStrategy. The Communications Officer ensures the constant updating of the ERRIN Communication Strategy as well as the Communication Timeline of the various activities within the ERRIN Pillars. The Communications Officers updates all external communication tools. S/he is responsible for a timely production of high-quality communications outputs (including infographics and text / lay-out for newsletters) ensuring that such activities are aligned with and in support of the approved project objectives,workplanandavailablecommunicationsbudgetandinaccordancewithpartnerand donor visibility requirements and communication guidelines.The Communications Officer develops and maintains relationships with internal stakeholders. S/he conceptualises and prepares communications content and continuously assesses achieved results for

quality and impact.

The Communication Officers builds and maintains the public ERRIN-workspace within the EMN-IES

environment.

The Communications Officer works under the supervision of the Senior Programme Manager – ERRIN

and in close collaboration with the entire PMU and the ICMPD Communication Team.

Tasks and Responsibilities:

1. Planning and Implementation of Communications Activities:

Develop a work plan for communication activities aligned with the project objectives;

Plan and produce timely communication outputs according to the project´s approved work

plan;

Participate in the establishment and maintenance of a dialogue between the project and its

donor to ensure that scope and direction of communications activities remain relevant for

achievement of the intended results;

Review and edit outputs and written content (reports, studies, project reports…) as well as

online content (newsletters, EMN-IES texts and articles) for them to fit ERRIN communication

purposes;

Provide inputs to the ERRIN workspace within EMN-IES by drafting and uploading content and

articles in view of upcoming meetings, by updating the events sections and photo gallery and

by developing the existing structure;

Design and organise support for communications at ERRIN events, meetings, workshops and

other activities with a focus on visual and promotional content.

2. Project Communications Administration and Compliance:

Ensure that communications activities are implemented and outputs are generated in an

efficient and cost-effective manner in line with the work plan and budget as well as in

accordance with partner and donor visibility requirements and communication guidelines;

Maintain project documentation and content (written, visual, digital) electronically as well as

on hard copy files.

3. Content, Reporting and Contribution to Communications Development:

Provide inputs to implementation of the ERRIN Communications Strategy as well as the

Communication Timeline of the various activities within the ERRIN Pillars. Draft content;

Compileanddraftinputsoncommunicationsactivitiestointernalandexternalprojectreviews

and reports;

Plan, initiate and implement processes for production of content (visual, digital, written) by:

- Editing texts;

- Proof-reading and organising translation;

- Developing info-graphs, presentations, lay-outs and visuals;

- Reviewing and revising content and ensure that communications outputs are produced

according to ICMPD´s and ERRIN’s quality standards and donor visibility guidelines.

2 Identify communications ideas. Develop, formulate and draft inputs to new communications

concepts, proposals, work plans and budgets;

Participate in conferences/meetings/seminars relevant for the project’s communications.

Key Results:

Communications activities organised and implemented according to work plan;

Communicationsoutputs(text,lay-out,infographs,ERRINwork-space,newsletter…)delivered

in a timely and qualitative manner;

Substantive communications content defined formulated and produced according to highest

professional standards;

Communications achievements assessed and lessons learned generated;

Project communications implementation and results communicated within ICMPD, as well as

to donor, project partners, beneficiaries, and other stakeholders;

Qualitative inputs for the continuous development of the ERRIN-communication strategy

provided.

Incumbent Profile:

A minimum of 3 years’ position-relevant experience;

Experience in implementation of communications strategies, plans and contractors;

Experience with production of online content and newsletter tools;

Excellent writing skills and proven ability to present detailed, technical information in a

concise, clear and audience-appropriate manner;

Experience with communication tools and methodologies (such as online monitoring, web

analytics, surveys or other measurement tools) and in development and analysis of

communication performance indicators;

Position-relevant experience in communications or public relations is an asset;

Experience with Adobe Illustrator, Photoshop and In Design is an asset;

Experience in the field of migration is an asset.

Corporate Qualifications:

Proficiency in (verbal/written) English;

Proficiency in an EU language is an asset;

Master´s degree related to the area of work.

Compensation:

ICMPD offers an attractive compensation package. This position is classified at IP2 Grade, with an

annual net-base salary starting at EUR 43,512. Additional benefits include participation in the ICMPD

Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable,

dependent’s and mobility allowances.

Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the

closing date specified above. For this purpose, candidates will first need to register with the ICMPD

website. Once the relevant data has been entered, candidates will be able to apply for vacancies.

3Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be

uploaded in the EuropeAid format in English. The template is available for download at

http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well

before the deadline stated above. Applications received after the published deadline, and offline

applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants

are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org.

General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment.

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