Finance Associate, SC 6, Banjul
Banjul
- Organization: WFP - World Food Programme
- Location: Banjul
- Grade: Consultancy - SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement
-
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- Closing Date: Closed
TERMS OF REFERENCE
Title of post: Finance Associate SC 6
Type of contract: Service Contract (SC)
Unit/ division: Finance
Duty Station Banjul, The Gambia
Duration: 12 months, with a possibility of extension.
Why work at WFP?
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Build bridges that unite people across the world. Being part of a global, diverse and
multicultural community like WFP, will continuously expose you to new ideas and
perspectives.
UNLIMITED POSSIBILITIES 💡
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.
Join us to make a difference!
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CONTEXT AND OBJECTIVES OF POST
The World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. In The Gambia, WFP has been supporting the government in schools feeding since 1970. In 2012, WFP in collaboration with the government embarked on a three-year food security project called Improving Food Security through Crop Production Intensification and School Feeding Programme was launched with EU support. The main aim of the project was to increase household food security and income of participating farmers and enhance nutritional status of targeted school children. School Feeding is the largest social safety-net in The Gambia.
Continuation on building on WFP’s experience of more than 40 years in the Gambia, school feeding provides support for the establishment of a sustainable, nationally owned home-grown school feeding (HGSF) programme, where food supplied to the schools would be sourced from local smallholder farmers.
This was done by reinforcing capacities at the central, regional and community levels for home grown school feeding implementation and management. It was jointly implemented with The Government building capacity for school feeding in the targeted regions, to improve enrolment and retention in early childhood development centers and the basic education cycle.
The current programme structured as the Country Strategic Plan (CSP), was developed in consultation with all major stakeholders, and started in January 2019 through to 2021, provides the following strategic shifts; (i) alignment of country portfolio to the National Social Protection Policy; (ii) increased focus on capacity strengthening and national ownership of the SMP, assisting the government to improve modalities and absorb part of the caseload, while providing management and monitoring support; (iii) an integrated resilience intervention, converging nutrition, support to smallholder farmers and resilience buidling activities to enhance community assets, while providing conditional transfers to those at risk during the lean season; and (iv) field-level implementation to technical capacity support to national government in early warning systems and preparedness.
WFP is currently seeking a qualified candidate to take up functions of the Finance Associate SC 6 position.
Under the direct supervision of the Finance Officer, the incumbent will be expected to coordinate, provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services, and inform decision-making.
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
- Support the development and implementation of financial policies and procedures, and assist in setup and implementation of proper accounting procedures, systems and internal controls.
- Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
- Monitor the centralised registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards.
- Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.
- Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
- Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
- Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions.
- Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis.
- Allocate tasks to other support staff, provide guidance and on-the-job training in management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
- Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.
FUNCTIONAL CAPABILITIES:
Capability Name |
Description of the behaviour expected for the proficiency level |
Internal Controls & Compliance |
Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities. |
Performance Budgeting, Analysis & Reporting |
Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs. |
Resource Management |
Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis. |
Financial Mgmt. & Accounting Principles |
Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards. |
Supply Chain and Operations Knowledge |
Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures). |
4Ps CORE ORGANISATIONAL CAPABILITIES:
4P Theme |
Capability Name |
Description of the behaviour expected for the proficiency level |
Purpose |
Understand and communicate the Strategic Objectives |
Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field. |
Be a force for positive change |
Implements new methods or tools to improve team’s work processes and productivity. |
|
Make the mission inspiring to our team |
Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact. |
|
Make our mission visible in everyday actions |
Explains to teammates how each unit contributes to the overall WFP mission. |
|
People |
Look for ways to strengthen people's skills |
Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports. |
Create an inclusive culture |
Facilitates team building activities to build rapport in own unit. |
|
Be a coach & provide constructive feedback |
Facilitates the pairing of junior colleagues with coaches within own team. |
|
Create an “I will”/”We will” spirit |
Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets. |
|
Performance |
Encourage innovation & creative solutions |
Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work. |
Focus on getting results |
Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately. |
|
Make commitments and make good on commitments |
Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team. |
|
Be Decisive |
Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field. |
|
Partnership |
Connect and share across WFP units |
Facilitates partnerships with other WFP units to accomplish missions in the field. |
Build strong external partnerships |
Sets an example and provides guidance to team on how to build relationships with external partners. |
|
Be politically agile & adaptable |
Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives. |
|
Be clear about the value WFP brings to partnerships |
Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners. |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Has managed and implemented HR policy and procedures in line with WFPs operating standards
- Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration
- Has provided ad-hoc guidance to less experienced staff members
- Has provided briefing to new recruits as part of the onboarding process
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. A university degree will be an added advantage.
Language: Flunecy (level C) in English language: Fluency in both oral and written communication.
QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.
- Only Gambian nationals or holders of valid residence and work permits are eligible to apply for this position.
- Applications are to be submitted and received online and in English language only.
- WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.
- Canvassing of any sort is strictly prohibited and will lead to automatic disqualification of the concerned applicant.
- Only shortlisted candidates will be contacted.
-------- WFP has zero tolerance for any form of discrimination ……...
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