By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Human Resources Assistant, SC5, Cox's Bazar

Cox's Bazaar

  • Organization: WFP - World Food Programme
  • Location: Cox's Bazaar
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Human Resources
    • Administrative support
  • Closing Date: Closed

.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

This job is found in WFP Cox’s Bazar, Bangladesh to support  the L2 emergency operation due to the Rohingya influx. The position will report to HR Officer or the designate. The HR Assistant is expected to take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices. S/he is should be able to recommend a course of action within their area of expertise and may provide guidance to other staff.

JOB PURPOSE

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall guidance and supervision of HR Officer, the HR Assistant will be responsible for the following duties:

  • Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients. 
  • Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
  • Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.  
  • Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
  • Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
  • Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
  • Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines. 
KEY ACCOUNTABILITIES (Continue)
  • Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
  • Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
  • Perform other related duties as required.
4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  •  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  •  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  •  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
  •  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  •  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  •  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  •  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  •  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  •  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  •  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  •  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
     
OTHER SPECIFIC JOB REQUIREMENTS

Strong preference will be given to those who have an advance level knowledge in MS Word and Excel. The ideal candidate will be both detailed-oriented, determined, proactive and impatient to get stuff done.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Three to five years of progressively responsible support work experience in general administrative work, including at least one year in human resources.

The following experience is desirable;

  • Has managed and implemented HR policy and procedures in line with WFPs operating standards   or similar international humanitarian organisations
  • Has conducted specific HR Services activities such as payroll administration, aspects of recruitment   and interviews administration
  • Has provided ad-hoc guidance to less experienced staff members 
  • Has provided briefing to new recruits as part of the onboarding process
  • Has gained experience working across a range of WFP or similar international humanitarian contexts and with varying strategic priorities.
STANDARD MINIMUM QUALIFICATIONS

Education: University degree (Bachelor degree or equivalent) and/or Post Graduate Diploma in human resources management. Advanced university degree (Master’s degree or equivalent) in relevant subject is preferable.

Language:  Fluency in English and local language

Knowledge & Skills: Training and/or experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system administrative policies, rules, regulations and procedures in the area of administration.

TERMS AND CONDITIONS

Contract Type: Service Contract
Contract Duration: 12 months
Duty Station: Cox's Bazar, Bangladesh
Nationality: Bangladeshi only
Monthly Net Salary: BDT 86,452.00 net

DEADLINE FOR APPLICATIONS

26 November 2019

.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

This vacancy is now closed.
However, we have found similar vacancies for you: