Operations Support

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Ukraine UN Women works with the government, parliament and civil society to advance gender equality through the implementation of the national and international commitments on gender equality and women’s human rights. The work of UN Women Ukraine is guided by the following strategic goals: elimination of violence against women and girls; implementation of the women, peace and security agenda; and gender responsive governance. UN Women collaborates closely with the UN Country Team to integrate women’s rights and gender equality in all spheres of the UN’s work in Ukraine.

In order to enhance operational support to the implementation of UN Women Ukraine Country Office objectives, Country Office would like to bring on board an intern. A person will provide administrative and logistical assistance to the units gaining knowledge of the organization’s mandate and procedures.  

Duties and Responsibilities

Under the supervision of the Operations Manager, the Operations Intern supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The intern will learn client, quality and results-oriented approach.

The Operations Support Intern works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery. The intern is expected to support in undertaking the following specific tasks:

Provide general administrative support to the Office in accordance with UN Women rules, regulations, policies and strategies

• Provide administrative support to conferences, workshops and internal meetings;
• Draft standard documents, such as invitations letters, agendas, minutes of the meetings, etc.;
• Provide assistance with filing, scanning and copying of documents in line with organizational standards.
• Collect information and data, prepare tables, lists, questionnaires as requested.
• Disseminate documents within the office in line with Supervisor’s instructions. 
• Conduct translation of incoming and outgoing documents to/from English/Ukrainian. 

Provide logistical support to the Office

• Assist with timely distribution of materials, prepare distribution lists and follow up on delivery.
• Keep stock of public information materials, publications and visibility items.
• Support procurement function by collecting offers from supplies for simple goods or services.
• Provide any other administrative and logistical support as requested.

Learning Objectives

• Complete mandatory UN Women on-line courses
• Study and apply UN Women rules and regulations
• Study and apply Ukraine-specific Standard Operating Procedures.
• Participate in UN Women internal and external meetings in order to obtain understanding of organization’s mandate and country-specific priorities.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:

https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies:

• Excellent research, writing, and organizational skills;
• Ability to work with different actors, including through remote contact;
• Ability to multi-task and address competing priorities;
• Ability to produce high-quality deliverables in a timely manner;
• Ability to work effectively in independent and collaborative settings;
• Ability to take initiatives, ask questions, and contribute substantively;
• Strong computer skills, including Word, Excel, and Power Point.

Required Skills and Experience

Education:

• University studies in one of the following disciplines: international relations, linguistic, public studies or other relevant subjects is required.
• Be enrolled in a graduate school programme (second university degree or equivalent, or higher); Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation, or be enrolled in a postgraduate professional traineeship program which is part of a degree programme and undertake the internship as part of the program requirements.

Language:

• Excellent communication skills (written and oral) in English and Ukrainian are required;
• Working knowledge of another UN language is an advantage.

Renumeration:

Interns who are not in receipt of financial support from other sources such as universities or other institutions will receive a stipend from UN Women to partially subsidize their basic living costs for the duration of the internship.

Application Information:

• Due to the high volume of applications received, we can ONLY contact successful candidates.
• Successful candidate will be required to provide proof of enrollment in a valid health insurance plan at the duty station of the internship, proof of school enrollment or degree, a scanned copy of their passport/national ID and a copy of a valid visa (as applicable).  

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.