Finance Officer (Re-Advertise)

Band: H2- Non Manager

Reporting to: Base Manager

Technical line manager: Finance Team Leader – South

Direct reports: (N/A)

Unit/department: Finance

Overall purpose of the role: (1-2 sentences)

• Support Finance Team / Programs

• Deliver technical support and guidance to Programs

• Fulfil daily accounting tasks and assist in coordinating financial functions and services

• Producing relevant financial previsions and reports on a regular basis

Responsibilities: (in bullet points)

Payments and Transfers:

• Ensure all payments are made timely and in accordance with existing DRC forms

• Ensure all payments meet requirements of National Law and engage with authorities, tax advisors or other stakeholders to ensure tax requirements are met accordingly

• Ensure that payment documents comply with DRC internal financial procedures and donor regulations

• Check invoices, activity and account coding and prepare vouchers.

•Implement and manage all aspects of daily accounting operations. And ensure that all supporting documents are prepared and submitted in accordance with approved procedures.

•BFU’s are prepared on a monthly basis and send to Finance Team Leader for final review.

•Tracks all standard contracts (lease agreements, short term service contacts, office utilities/communication etc) and the expiration dates and controls prepayments.

•Regularly following up the status of the outstanding advances, loans pending in the system and coordinates timely liquidations

Accounting:

• Ensure all expenses enter the DRC accounting system in time and of highest quality

• Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies

• Ensure all bank accounts statements are reconciled

• Ensure proper filing system for financial documents

Cash management:

•Supervises the cash management operation conducted through the bank and Cash on hand accounts. Participate in a physical cash count procedure on a weekly basis.

•Coordinates the process of addition/deletion of Bank Signatory for DRC Aden bank accounts and preparation of documents - Power of Attorney, Letters to the Bank etc

DRC Partners:

•Review all financial reports to ensure that they are compliant with DRC and donor’s standards and guidelines.

•Conducts monitoring visits to partners and prepares recommendations for improvement of financial procedures and reports if/when needed.

•Provide training support to partners in the area of admin and financial management and ensure partner’s compliance to DRC and donor’s requirements.

Audit:

•Collaborates with the external Auditors to conduct the audit process; provides with all required support documents, clarifications and analysis.

Field Visits

Conduct field visit to support the Field offices

DRC Dynamics ERP System

• Ensure that all expenditures are booked via DRC Dynamics.

• Ensure ERP finance functionalities are properly used by concerned staff and team has proper knowledge and access to information to use DRC Dynamics

• Apply reports and data analytics from ERP system to improve performance in area of concern

Experience and technical competencies: (include years of experience)

• Minimum 3 years of relevant work experience in financial/accounting field

• Proven management skills and a competence in people management

• Advanced proficiency in Excel and financial IT systems

• Basic proficiency in PowerPoint and Word

• Experience in working in NGOs

• Full professional proficiency in English

Education: (include certificates, licenses etc.)

• Bachelor degree in Finance , accounting , international development, economics or other relevant.

Languages: (indicate fluency level)

• English
• Arabic