Finance Manager

Geneva

Organization: UNOPS - United Nations Office for Project Services
Location: Geneva
Grade: Mid level - P-4, International Professional - Internationally recruited position
Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Programme Management
- Managerial positions
Closing Date: Closed

Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

RBM Partnership to End Malaria

The RBM Partnership to End Malaria is the global platform for coordinated action against malaria. It mobilises for action and resources and forges consensus among Partners. It was launched in 1998 by WHO, UNICEF, UNDP and the World Bank in an effort to provide a coordinated global response to the disease.

RBM's strength lies in its ability to form effective partnerships both globally and nationally. Partners work together to scale up malaria-control efforts at country level, coordinating their activities to avoid duplication and fragmentation, and to ensure optimal use of resources. RBM's overall strategy aims to reduce malaria morbidity and mortality by reaching universal coverage and strengthening health systems.

RBM's Vision is of a world free from the burden of malaria.

The RBM Partnership Secretariat is hosted by the United Nations Office for Project Services (UNOPS) in Geneva, Switzerland.this text to be replaced

Functional Responsibilities

Under the direct supervision of the CEO of the RBM Partnership to End Malaria, the Finance Manager acts as an advisor to RBM Senior Management on all aspects of financial management. This includes strategic financial resources management, within UNOPs rules and regulations. S/he leads the financial management ensuring financial integrity of the RBM Partnership’s operations, supports in the designs, implements and oversees financial management practices within RBM, and improving practices and services of RBM.

1. Systems Development:

• Actively participate in the development of a financial accounting and reporting system to facilitate and improve financial management, enhanced financial oversight and transparency, and allow for systematic analysis of expenditure against results.

• Coordinate financial systems and tools development in such a way that the information can be integrated with UNOPS financial management systems if needed.

• Develop financial reporting formats in such a way that the information is readily available to all stakeholders and can be analysed for presentation to difernet audiencies.

• Support the RBM Secretariat in the review of financial information relating to contract and grants management.

• Carry out financial monitoring and oversight for implementating partners in the field.

• Conduct and supervise compliance reviews of grant disbursements, in particular liaising with RBM colleagues to ensure quality of disbursement documentation.

• Work with RBM colleagues, UNOPS auditors or other external bodies in the conduct of special assignments.

2.Financial Management:

• Liaise with UNOPS to ensure accurate financial information is entered into the system.

• Coordinate the development of financial elements of the RBM workplan and budget.

• Suport the RBM Secretariat in the preparation of RBM reports.

• Act as the focal point on finance management matters in RBM cross-cutting activities.

• Prepare and present monthly financial reports to the CEO, including budget variance analysis and analysis of commitments aginst income using data from UNOPS systems.

• Provide financial analysis to support the CEO to make appropriate programmatic and financial decisions that will lead to the attainment of objectives set out in the RBM workplan and budget.

• Proper management and accounting for contributions to ensure that funds due to UNOPS are properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation.

• Support in the tracking of all advances covering operational advances, petty cash, value added tax, pre-payments, advance financing etc ensuring timely reconciliation and settlement backed with complete supporting documenation.

3. Financial Reporting:

• Work with UNOPS finance to prepare quarterly financial reports for the Board and Finance Committee including budget variance analysis.

• Work with UNOPS finance team to prepare quarterly accrual reports for USAID

• Prepare monthly and quarterly cashflow forecasts as required by UNOPS.

• Provide inputs for preparation of cashflow forecast UNOPS for the USAID draw downs.Provide support to the RBM Board Finance, Risk and Audit Committee in finance, risk, and audit matters.

• Ensure financial activities, reporting and audit follow up comply with UN/UNOPS policies. Act as focal point for internal and external audits including for implementing partners.

• Coordinates the implementation and closure of audit findings and recommendations with senior management, UNOPS Geneva and implementing partners.

4. Financial Advisory Function:

• Elaboration and implementation of cost saving and reduction strategies.

• Support the CEO, Board Leadership, and Advocacy Resource Mobilization Partner Committee (ARMPC) with the development of budgets for funding proposals as directed.

• Advice to CEO on strategic financial resources management

• Implementation of the effective internal control, proper design and functioning of the financial resources management system.

• Provide oversight and ensure compliance with existing policies and best practices.

• Organize, facilitate and/or deliver training and learning initiatives for personnel on finance related topics.

Education

CPA or Advanced Degree or equivalent in Business Management, Business Administration or related fields is required.

A first-level university degree, in combination with over nine years’ qualifying experience, may be accepted in lieu of the advanced university degree required.

Experience

Minimum of seven years of professional-level experience in financial management services covering budget and accounting with responsibility for budget management, project accounting and preparation of financial statements in an international organization is required.

Field experience – especially in Africa or Asia, for at least 3 years – is an asset.

Knowledge of UN / UNOPS financial rules and regulations is an asset.

Working knowledge of ERP (particularly Agresso) is an asset.

Experience with MS Office 2003/or newer versions, and financial management, using electronic systems, environment are desired.

Languages

Fluency in English is required.

Knowledge of French is an asset.

Knowledge of another official UNOPS language is an asset.

Functional competencies

• Proven conceptual analytical and evaluative skills and ability to conduct independent research and analysis, identifying issues, formulating options and making conclusions and recommendations. A complete in-depth grasp of financial principles and practices.

• Knowledge of project management, especially with regard to project start-ups, highly desirable.

• Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.

• Solid computer skills including proficiency in Excel. Knowledge of other software applications (such as databases) and ERP would be desirable.

• Proven ability to write in a clear concise manner and to communicate effectively orally.

• Demonstrated ability to develop and maintain effective work relationships with financial counterparts and substantive offices.

• Ability to communicate technical financial matters in a simple and clear manner to individuals not well-versed in the intricacies of financial management.

• Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

• Familiarity with UN Financial rules and regulations an advantage.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type - FTA (Fixed-Term staff contract)
Contract level - P4
Contract duration: One year initially, renewable subject to satisfactory performance and funding availability'

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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