Planning and Co-ordination Officer

The general minimum requirements for working with the OSCE are:

• Excellent physical condition
• Possession of a valid automobile driving license and ability to drive using manual transmission
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

The general minimum requirements for working in this field of expertise are:

• Demonstrable organizational skills
• Proven ability to communicate effectively, both orally and in writing
• Demonstrable interpersonal skills and documented experience in negotiations
• Depending on the field activity's mandate, significant prior experience in relevant fields such as international customs practices and procedures, law enforcement, and military observations and arms control may also be required
• Negotiating experience, preferably in the area of monitoring operations and/or related activities

Furthermore, this level of responsibility requires the following:

Education:

First-level university degree in relevant field(s)

Experience:

Minimum 6 years of relevant professional experience

Additionally, this particular post has specific requirements:

Mandatory:

• Experience in planning and co-ordination, preferably in international organizations;
• Hands-on experience in project management;
• A systematic, solution-oriented approach to tasks, applying innovation and creativity to issues at hand;
• Open to change and flexible to adapt in a fast-paced environment;
• Professional fluency in the English language with excellent oral and written communication skills;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into operational planning, instructions and activities;
• Cultural sensitivity and judgement;
• Flexibility and ability to work under pressure and within limited time frames;
• Ability to operate windows applications on an advanced level, including word processing, presentation, spreadsheet and e-mail.

Desirable:

• Experience in working in Eastern Europe and/or knowledge of the region;
• Knowledge of regional political history and developments;
• Previous experience in field missions, especially in an operations staff capacity;
• Working knowledge of the Ukrainian and/or Russian language(s) is a distinct advantage;
• Experience in off-road driving.

The Special Monitoring Mission to Ukraine (SMM), in line with the OSCE Action Plan for the Promotion of Gender Equality, is committed to further improving gender balance among staff in all areas and levels within the SMM. We encourage qualified applicants, especially women to apply for this position.

If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.

Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a non-family duty station. This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.

Under the direct supervision of the Deputy Head of Operations and the guidance of the Head of Operations, the Planning and Co-ordination Officer is responsible for:

1. Contributing to the development of long-, medium- and short-range operational plans, as well as instructions and guidelines for accomplishment of mission goals and objectives; coordinating and monitoring the implementation of such plans with the Monitoring Teams;
2. Anticipating and perceiving the impact and implications of (future) decisions and activities on operations and other parts of the organization;
3. Contributing to the preparation of internal and external reports and briefings reporting on mission activities, and working with preparation of budgetary and other documents that support mission structure and function;
4. Co-ordinating mission operational planning documents within SMM Head Office and with Monitoring Teams as required;
5. Designing and implementing specific operational projects and processes and liaising with key internal stakeholders in support of SMM's monitoring efforts;
6. Attending meetings with other international organizations as required;
7. Performing other duties as assigned.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.