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Logistics Assistant

Amman

  • Organization: WHO - World Health Organization
  • Location: Amman
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Supply Chain
    • EM/DAF General Management
  • Closing Date: Closed

Logistics Assistant, Position no 368708

OBJECTIVES OF THE PROGRAMME

The objective of the Administration and Finance Department (DAF) is to optimize the implementation of WHO's global health mandate through establishment and monitoring of effective and responsible management,administration and supportive policies, systems and services and to promote a collaborative working environment and ensure prompt financial, programme implementation and monitoring and efficient distribution of resources in support of WHO's leadership role in international health.

The Common Services Unit (CSU), under DAF, also ensures adequate support to the Eastern Mediterranean Regional Office (EMRO)programmes and manages and supports the delivery of meetings and trainings facilities and services for EMRO, in addition to providing support to all the WHO offices in Jordan in terms of procurement, logistics, meetings, IT, Securityand building maintenance

DESCRIPTION OF DUTIES

The incumbent will perform the following duties\:

Logistics\:

1-Coordinate the supply and distribution/delivery of internationalshipments, monitor and assess quality, quantity and safety of the received goods;oversee clearance and proper storage of goods and initiate duty exemption requests.

2-Monitor deliveries by suppliers, clearing agents and organization's warehouses. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs and Government authorities, follow up and ensure that goods are promptly delivered to the right recipients and that appropriate receipts are received.

3-Monitor on-going shipments, pipeline information,insurance claims and other data, brief supervisors of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc. and recommendsolutions / corrective actions.

4-Provide regular and ad hoc reports on the progress and movement of shipments of goods.

Security\:

Act as abackstop to the Security Focal Point and in their absence by undertaking the following tasks\:

5-Coordinate and supervise the work of the security team, prepare monthly work schedule (including attendance & leaves).

6-Attend to any security problems in theoffice/premises and report incidents to the supervisor.

7-Implement MOSS related mitigation measures when required.

Office related\:

8-Register fixed assets in GSM. Ensure that office assets are bar coded and regular physical count is performed. Update and maintain accurate fixed assets and inventories data and reporting.

9-Ensure that the office premises and furniture arekept in proper condition; arrange repair/maintenance when required.

10. Perform other dutiesrelated to area of work and replace colleagues as required

REQUIRED QUALIFICATIONS

Education

Essential\: Completion of secondary education, supplemented by training in the field of security and/or supply/logistics. Valid driving license.
Desirable\: University degree in business administration, logistics management or related field is an asset.

Skills and knowledge

  • Proven ability to deliver results.
  • Sound organization skills.
  • Stress and time management skills.
  • Good knowledge of WHO systems, procedures and practices.

Experience

Essential\: At least 5 years progressive experience in the field of supply/logistics and/or security.
Desirable\: Relevant experience in the UN system.

WHO Competencies

WHO global Competencies model at http\://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Producing results
Teamwork
Communication
Setting an example

Use of Language Skills

Essential\: Very Good knowledge of English and the local language.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at JOD 14,405 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
  • For assessment of your application, please ensure that\: 1- Your profile is properly completed and updated; 2- All required details regarding your qualifications, education and training are provided; 3- Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.
This vacancy is now closed.
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