87546 - UNWOMEN Programme Associate - SC 6 ( for Indonesian Nationality only)

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. 

Guided by its current Strategic Note (SN) for 2019-2020, Indonesia Country Office is implementing Annual Workplan (AWP)  that focused on reaching the overall impacts on 1) Discriminatory and harmful social norms are uprooted to achieve fair and just gender relations in line with global norms and standards on gender equality and women’s empowerment; and 2) All women and girls are safe and free from violence in private and public spaces. The AWP for 2019 will be contributing to the overall goal outlined in the SN: Women and girls in Indonesia, including the most marginalized, can fully enjoy their rights and realize their potential in a fair, prosperous and gender equal society.

Under the auspice supervision of Country Representative and direct reporting to Programme Management Specialist, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Indonesia CO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

1. Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the internal respective staffs at Indonesia Country Office and executing agencies on routine delivery and reporting of programme supported activities and finances; 
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;  
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2. Provide administrative support to the financial management of the Programme Unit

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants; 
• Maintain internal expenditures control system; 
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.

3. Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions of the Country Representative or as required;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;  
• Prepare public information materials and briefing packets;  
• Assemble briefing materials and prepare power-point and other presentations; 
• Provide guidance and training to Programme Assistants as needed.

4. Provide administrative support to Resource Mobilization 

• Prepare cost-sharing and other agreements; follow up on contributions within the Indonesia Office resource mobilization efforts;
• Organize, compile and process information from donors, Indonesia,RO/MCO/CO, and programme team, as inputs to various databases and documents.

5. Facilitate knowledge building and knowledge sharing

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators

• Timely and accurate support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely recording of overall programme unit finances;
• Timely and accurate tracking of data for CO management and donor purposes;
• Quality maintenance of internal systems.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies 

• Good knowledge of programme management;
• Ability to administer and execute administrative processes and transactions; 
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow; 
• Strong financial and budgeting skills;
• Strong IT skills.

Required Skills and Experience

Education and certification:

Bachelor degree in Accounting, Finance, Business, Public Administration, Economics, Political Sciences, Social Sciences or other relevant fields of study would be desirable, but it is not a requirement.

Experience:

• At least 4  years of progressively responsible experience in administration or programme management/support;
• Experience in working in a computer environment using multiple office software packages;
• Experience in the use of ATLAS is an asset;
• Experience in supporting a team.

Language Requirements:  

• Fluency in English and Bahasa Indonesia  is required
• Knowledge of the other UN official working language is an asset.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION. Click here to download the form: http://bit.ly/P11system

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements