HR Assistant - (National Position) – Aden– Female Only.

Yemen

Organization: NRC - Norwegian Refugee Council
Location: Yemen
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Human Resources
- Administrative support
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water, sanitation and hygiene sectors.
The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours’ notice when a crisis occurs.
The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities. Use actions words such as conduct or assist for the position relevant responsibilities

Duties and responsibilities

Generic responsibilities:
Adhere to NRC policies, tools, handbooks and guidelines.
Assist with the implementation of the support function portfolio according to plan of action.
Prepare and develop status reports as required by management.
Ensure proper filing of documents.
Promote and share ideas for improvement of the support function.
Specific responsibilities:
Assist in the staff recruitment throughout the process.
To prepare the induction schedule for all new staff.
To maintain good archiving system for HR files.
Ensure and maintain daily management of the attendance sheet.
Ensure and maintain up to date records of the staff leave.
Ensure monthly time sheet are done by staff within the office area and kept at HR files.
To maintain the incentive workers records in the line with NRC related SOP.
Assist on preparing the monthly payroll.
Assist in plan and support on the staff performance management and appraisal calendar and content.
To facilitate and advise staff on the local medical insurance.
To report all HR activities in Weekly/ Monthly basis to the line manager.
Other daily tasks requested by line manager.

Qualifications

University degree in relevant discipline i.e. Business Administration, Management.
National Diploma Human Resources Management or relevant field.
Minimum 1 Year experience from working as a Support Function assistant in a humanitarian/recovery context.
Previous experience from working in complex and volatile contexts.
Documented results related to the position’s responsibilities.
Excellent knowledge of English.

Personal qualities

Good communication and interpersonal skills.
Wide knowledge of the NGOs operations and the dynamics of the humanitarian sector.
A strong administrative service orientation.
Keen sense of compliance with policy and procedure.
Good employer-employee contract negotiation skills.
Personal conflict resolution and problem solving skills.
Strong organizational and team working skills.
Good cultural awareness and sensitivity.
Basic employee counselling skills.
Highly confidential. Good computer application skills

This vacancy is now closed.
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