Finance Officer

Job title: Finance Officer/ SAD office

Employment category: NMI

Reporting to:

• 1-North Area Finance Team leader

Direct reports: N/A

Unit/department: Finance

Location: SAD

Authorization level: N/A

Overall purpose of the role

The Finance Officer will facilitate the efficient and effective financial operation of DRC field office. He/She will ensure compliance with DRC rules and regulations as described in the Operations Handbook (OH) alongside donor policies, procedures, guidelines and rules.

She/he will seek and receive policy guidance/ instructions and support from North Area Finance Team leader on his/her responsibilities.

Geographic scope: Country (Yemen –Saddah )

The duty station of the finance officer will be based on Saddah with possibility to move to the field frequently and other offices for support if needed.

Main responsibilities

• Implement financial policies and procedures in accordance with DRC Operational Handbook.
• Ability to move to field sites.
• Establish the Fund requirements, and maintain adequate cash levels in the bank and safe and submits cash forecasting to the North Area Finance team leader.
• Responsible for the management of Mind-Monthly cash books ( Dynamics GL) . Prepares mid-monthly cashbooks with complete documentations for all the projects for review by North Area Finance team leader per mid -month.
• Ensure transactions are properly recorded and entered into the cash books/ Dynamics GL on a daily basis with complete documentation.
• Provides the financial review of all Request for payments in accordance to the set limit in the DRC, internal Delegation of Authority and responsibility.
• Verifies payment Vouchers for all payments in accordance to the set limit in the DRC, internal Delegation of Authority and responsibility.
• Carry out physical cash count reconciled at the end of the day and responsibility for surprised cash count once needed.
• Ensure mid-month cash counts are properly supervised and submitted to DRC Country office and to North Area Finance Team leader.
• Prepares Mid-Month bank reconciliation and send it along with bank statement to North Area Finance Team leader.
• Follow up with DRC’s FSPs and make sure all money transfers are received by the third party.
• Supervise scanning of cover sheets and supporting documents and sees that proper filing is done in accordance with donor requirements and/ or DRC manual.
• Monitor project budgets closely and advice program staff on any issues of concern regarding over or underspending.
• Confirm that full accountabilities (documentations) are obtained for all expenditures and easy to reach.
• Prepare schedules for all taxes withheld or paid on a monthly basis where relevant and submit to North Area Finance team leader for verification before submission to the relevant authorities.
• Supporting Finance team to adequately prepare for both internal and external audits.
• Responsible for banking activities and ensure the safeguarding of all available funds.
• Reconcile the accounts payables on DRC Dynamics.
• Reconcile the accounts receivables and advances and issue receipts for all the funds received.
• Monitor and ensure rent, fuel and other office’s expenses are paid on time.
• Other Tasks requested by supervisor.

Required experience and competencies

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.

• Collaborating: Involving relevant parties and encouraging feedback.

• Taking the lead: Taking ownership and initiative while aiming for innovation.

• Communicating: Listening and speaking effectively and honestly.

• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Education: (include certificates, licenses etc.)

Essential qualification

• Bachelor Degree in accounting/Finance
• At least two years in similar organization or audit experience for more than a year.
• Excellent skills in MS Word, Excel, and PowerPoint
• Advance English.
• Experience in soft accounting systems, experience with ERP Dynamics is a plus.

  
  

Find the definition of DRC’s Core competencies here

Languages: (indicate fluency level)

• Very Good English language (written and spoken)

Key stakeholders: (internal and external)

• Internal

• All DRC staff

• External

• NAMCHA, MOPOIC, PS, and NSA
• Other NGOs & UN agencies
• LNGO

¨Basic: I master the essentials, but may at times need help from others

¨Advanced: I can work independently at full professional level.

¨Expert: I am the go-to person when others need help.