Director (Office of Procurement Services) (D1)

Vienna

Organization: IAEA - International Atomic Energy Agency
Location: Vienna
Grade: Senior Executive level - D-1, Director - Internationally recruited position
Occupational Groups:
- Administrative support
- Procurement
- Nuclear Technology
- Office of Procurement Services
- Managerial positions
- Energy sector
Closing Date: Closed

Organizational Setting

The Department of Management (MT) provides a âplatform of servicesâ that serves as a foundation for the successful delivery of the IAEAâs scientific and technical programmes. Its mission statement is as follows\: âMT is a partner and a business enabler that champions change and efficiency, leveraging a common purposeâ. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Office of Procurement Services (MTPS) procures goods and services with over 100 M Euros per year, a third of which is for delivery to counterparts in Member States, and the remainder is for delivery to the IAEA's Headquarters in Vienna, and its offices and laboratories. The Division procures, among others, specialized construction services, specialized equipment for use in the wide range of areas related to nuclear and radioactive technologies, activities and material, including medical area, as well as various laboratory supplies, and analytical instruments.

Main Purpose

The Director of the Office of Procurement Services ensures transparent, ethical, efficient and cost-effective procurement and contracting services in compliance with Agency rules and regulations.

Role

The Director is\: (1) a leader, providing strategic direction; (2) a manager of the human and financial resources of the Office; and (3) an adviser to the Deputy Director General for Management on all matters relating to procurement and contracting.

Functions / Key Results Expected

Lead the procurement function in the IAEA, providing direction and guidance to staff, and promoting the development of knowledge and relevant skills within the team.
Establish and monitor standards of excellence in performance, and develop integrated programmes of work with special emphasis on quality, transparency, efficiency and integrity, as well as compliance with IAEA rules and regulations. Ensure the availability of adequate human and financial resources.
Provide advice to senior management on all issues relating to procurement and contracting.
Anticipate emerging procurement challenges and trends, and provide authoritative advice on the direction to be followed.
Based on international best practices and regular client feedback, ensure that efficient processes, policies and procedures are in place and followed, leading to cost-effectiveness, procurement system efficiency and financial audit compliance. Ensure that all internal processes and tools are adequately documented and supported.

Competencies and Expertise

Core Competencies

Name	Definition

Planning and Organizing	Sets clearly defined objectives for the Department/Division in line with the priorities of the Agency. Works toward Agency-wide efficiencies with a view to strengthening and harmonizing planning systems and capacities at the Departmental/Divisional level.

Communication	Promotes an environment of open communication within and outside of the Agency, ensuring that sensitive information is protected. Inspires staff at all levels through his/her communication.

Achieving Results	Sets the overall direction for the Departmental/Divisional goals, and promotes a results based management culture that focuses on the achievement of programme results in an effective and efficient manner.

Teamwork	Motivates and empowers staff, and fosters a collaborative approach across the Department/Division and the Agency as a whole. Acts as a role model when handling disagreements.

Functional Competencies

Name	Definition

Commitment to continuous process improvement	Leads and oversees continuous quality improvement efforts across the Department/Division through the promotion of advanced tools, resources and training.

Partnership building	Develops strategic partnerships and alliances. Leverages combined network resources to support the Agencyâs programmes and priorities in achieving Agency-wide results.

Persuasion and influencing	Successfully persuades and influences partner and other stakeholders to gain commitment to decision and direction in the best interest of the Agency.

Leading and supervising

Demonstrates leadership, inspire others and provides clear direction to achieve the Agency's mandate and mandate and priorities. Motivates and empowers staff, and recognizes individual and team contributions to the Agency's success.

Required Expertise

Function	Name	Expertise Description

Management and Programme Analysis	Development of Analytic Methodologies and processes	Ability to formulate policies and procedures and develop and implement new strategies.

Qualifications, Experience and Language skills

An advanced university degree, including some specialization in management, public procurement or business. Professional certification in the field of procurement desirable.
A minimum of 15 years of experience in negotiating and administering procurement and contracts at the national and international level, a substantial part of which at the senior management level.
Demonstrated experience in responsible positions of a supervisory/managerial nature and ability to manage human, financial and material resources towards the achievement of stated objectives, to provide feedback and to encourage staff development.
In-depth knowledge of all facets of international procurement, including public procurement and contracting principles, techniques, practices and regulations;
Strong knowledge of broader economic and market perspectives as well as understanding of the working environment relating to procurement for developing countries is an asset.
Ability to formulate policies and procedures and develop and implement new strategies.
Excellent presentation and communication skills, including the ability to deliver briefings to diverse target audiences as well as to conduct effective meetings with senior management and representatives of Member States and other stakeholders.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, German, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $99595 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 41730, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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