Program Associate, Somalia (Locally Recruited)

IDLO IN SOMALIA

IDLO has extensive experience and a good track record of implementing successful rule of law programs in conflict and post-conflict contexts like Somalia. Since 2012, IDLO has been working with government authorities at both the federal and state levels as well as key justice institutions and the informal justice system to enable them to fulfil their core functions, improve governance and strengthen access to justice for citizens, particularly for the most vulnerable. IDLO is currently implementing seven projects in Somalia. IDLO’s activities in the country aim to promote the rule of law in Somalia across a number of areas, including institution building, policy and legal reform, access to justice and human rights, stabilization and countering violent extremism. In its programmatic work,  IDLO has developed a strong partnership with a broad range of Government stakeholders at Federal level, including the Office of the Presidency, the Office of the Prime Minister, the Attorney General’s Office, the Ministry of Justice (among other Ministries), as well as Federal Member States (Puntland, Jubaland, South-West, Hirshabelle and Galmudug).

THE POSITION

Reporting to the Country Director (Somalia), the Program Associate works in close collaboration with program, administrative and finance managers to provide administrative and process assistance to program teams in order to support program delivery.

Summary of Functions: 

• Provide administrative support to the Program team and ensure process integrity;
• Support the coordination of work and information flow between the Program unit and Operations;
• Carry out desk research on specific topics to provide input supporting the development of new proposals.

Key results expected:

1. Provide administrative support to the Program team and ensure process integrity, including:

• Support mission preparation including preparation of Travel Request, visa, etc.;
• Assist in the on-boarding of new Programs employees, including preparing background readings;
• Ensure internal IDLO processes are followed; preparation and follow up of Travel and Payment Requests, Purchase Requisitions;
• Draft meetings minutes, including of calls with external donors/partners;
• Organize and maintain master file of program-related data and materials, program record files, technical publications, contracts, etc., available to management when requested;

2. Support the implementation of consistent templates and tools across the various programs;

• Assist with translations related to the program.
• Support the coordination of work and information focusing on the following:
• Support in processing contracts for Contractors/Consultants;
• Maintain up to date files and alert the supervisor of action needed to be taken;
• Coordinate with HR to ensure that administrative aspects of new hires are processed;
• Provide support to program development, coordinating amongst program teams and support functions; 
• Coordinate the transmission of draft and narrative reports between offices/units;
• Initiate the process of obtaining signatures and approvals of documents;
• Assist in the organization of institutional and program events/courses/external visits/presentations, and coordinate with other IDLO interested departments about these.

3. Carry out desk research on specific topics to provide input supporting the development of new proposals, including:

• Concept notes, briefing notes, summary status reports, and donor narrative reports;
• Provide input into IDLO publications, communications materials, web content, etc.

IDEAL CANDIDATE PROFILE

Education and Experience

• University degree in Development, Law, Business or other similar field.
• 1-3 years of relevant experience providing process support to projects/programs. 
• Experience working in an international context is highly desirable. 

Languages

• Excellent written and communication skills in English is required. 
• Fluency in Somali is highly desirable.

Knowledge, Skills and Abilities

• Familiarity with standard program and data management tools;
• Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient use of other ICT and internet software; 
• Excellent written and verbal communication skills;
• Works well with others and actively participates. Shares information, contributes, encourages and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation.  Works effectively across and within IDLO organizational boundaries;
• Proven ability to see through tasks set and deliver results. The ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit;
• Ability and willingness to travel to field locations, if necessary;
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate. Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization to achieve its objectives.

TERMS AND CONDITIONS

For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of one (1) year, with possibility of extension subject to performance and availability of funding. 

In addition, IDLO shall offer the candidate an annual basic salary in the range of KES 1,920,000, a leave and benefit package, in accordance with IDLO Employee Regulations and Rules. 

DISCLAIMER 

The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this work. This is not an exhaustive list of all duties and responsibilities. 

IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.