Administrative Assistant III (19-103)

International PotatoCenter

POSITION ANNOUNCEMENT

Ref: 19-103 AA/NRS/LAC

AdministrativeAssistantIII The International Potato Center (CIP) is looking for a bilingual and dynamic Administrative Assistant III to support the Regional Director and office for LAC.

About the role: The objective of the position is to assist and support the Regional Director for LAC and team members in a wide range of administrative, financial and general support duties of a highly responsible and confidential nature to guarantee smooth flow and effectiveness of LAC Regional Office’s operations. She/he will be based in Quito, Ecuador and will report to the Regional Director for LAC. Key responsibilities:

• Facilitate the management of multiple projects/functions simultaneously and follow through on issues to support timely execution.

• Facilitate the preparation of technical and financial reports and documents; prepare background documents and outgoing mail as necessary to speed flow of process.

• Assist in the formulation of the department budget, business planning, and related planning functions members of the Program to facilitate business matters.

• Monitors expenses and/or budgets in order to highlight areas of concern to program leader. • Organize and maintain updated Unit’s official correspondence, communicate and handle incoming and outgoing electronic communications on behalf of theRegionalDirectortofollowup on pending matters with limited direction.

• Organize and arrange national and international travels (registrations, itineraries, hotel reservation, visas, insurance, meetings preparations and liquidations).

• Coordinate and update calendar Unit, requiring interaction with both internal and external collaborators to coordinate meetings and maintain informed Regional Director about members activities

• Assist in the organization of events, workshops, visits and trainees within the Regional Director. • Coordinates the assignment of office space, computers, furniture, and equipment. • Screen and prioritize telephone calls, letters, e-mails and/or visitors in order to direct them to appropriate party promptly and efficiently

What are we looking for?

• Technical or bachelor’s degree in administration or related areas.

• Atleast8yearsofexperienceinsimilarpositions.Working experience in an on-for-profit organization will be an advantage.

• Excellent skills in handling office technology and software applications and creating infographics. • Outstanding writing and reporting skills.

• Ability to organize department activities and processes.

• Advanced written and oral communication skills in Spanish and English.

Why should you consider this opportunity?

• CIP is a global and reputable international organization that has a strong, state-of-the-art R&D background, World Food Price Winner and awarded with the Al-Sumait Award for our Orange Flesh Sweet Potato work in Africa.

• CIP is dedicated to achieving food security, improving nutrition and well-being, and gender equity for poor people in roots, tubers farming and food systems in the developing world. • CIP is a member of the CGIAR Consortium, a network of 15 research centers that are mostly located in developing countries and supported by more than 50 donor members. What are we offering? • Excellent working environment.

• Generous compensation package commensurate with experience.

• One-year contract with possibility of renewal.

• Work in an equal and diverse workplace.

How to apply?

Visit the following link: (http://cipotato.org/open-vacancies/) and submit your cover letter and a full C.V. with your references. Screening of applications will begin on September20, 2019, and will continue until the post is filled.Allapplicationswillbeacknowledged; however only short-listed candidates will be contacted.

Learn more about CIP by accessing our web site at http://www.cipotato.org

CIP is an equal opportunity employer. Qualified women and professionals from developing countries are particularly encouraged to apply