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Supply Chain Manager

Erbil

  • Organization: DRC - Danish Refugee Council
  • Location: Erbil
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Logistics
    • Supply Chain
    • Managerial positions
  • Closing Date: Closed

Supply Chain Manager

Erbil (with travel to Area/Base offices in North and South of Iraq)

 

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

In 2003, following the start of foreign military operations in Iraq, DRC became one of the first organisations to provide humanitarian assistance in the country, and now operates in 11 governorates, including Anbar, Baghdad, Babel, Diyala, Duhok, Erbil, Karbala, Kirkuk, Najaf, Ninewa and Salah-al-Din.

 

About the job

Responsible for the effective implementation of logistics/procurement systems and functions within geographical area of responsibility with a particular focus on compliance to the Operations Handbook. Support logistics/procurement staff and functions in all DRC Iraq offices. Your main duties and responsibilities will be:

 

 

 

About you

To be successful in this role we expect the following:

 

Responsibilities:

People Management

  • Lead and manage the Logistics and procurement team (including people planning, performance, well-being and development)
  • Procurement Co-ordination
  • Visit each procurement office to assess full compliance and implementation of Operations Handbook across DRC Iraq country program (country office and all field offices
  • Review ITB (Restricted, National and International) documentation before advertising or inviting suppliers
  • Provide remote support in ITB management (TOC report, technical analysis and contract award)
  • Compile monthly reports received from field offices to provide country procurement reports to relevant managers
  • Organize procurement trainings for non-logistics staff and small-scale refresher training for procurement staff
  • Plan and organize regular logistics training with relevant participants (logistics, program, Human Resources and finance) to ensure agreed and uniform systems to be implemented
  • Ensure implementation of -audit recommendations relating to logistics/procurement

 

 

Fleet management

  • Ensure compliance and implementation of Operations Handbook across DRC Iraq country program (country office and all field offices)
  • Provide monthly comprehensive country reports on fleet management (costs) to relevant managers
  • Advise on any increase/improvement of fleet capacity in country

 

 

Asset Management

  • Ensure compliance and implementation of Operations Handbook and DRC Dynamics across Iraq country program (country office and all field offices)
  • Provide monthly comprehensive country reports on Inventory/Assets to relevant managers
  • Implement any available tools to improve the inventory management
  • Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval

 

 

Warehouse Management

  • Ensure compliance and implementation of Operations Handbook across across DRC Iraq country program (country office and all field offices
  • Provide monthly comprehensive country report on warehouse inventory to relevant managers (list and stock value in hand)
  • Provide guidance in disposal methods for unused or expired commodities with prior donor/DRC Country Director approval
  • DRC Dynamics ERP System
  • Ensure proper application of ERP supply chain processes in the country office and area/base offices
  • Apply reports and data analytics from ERP supply chain system to improve supply chain performance
  • As Manager the post-holder is responsible for the following:
  • Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility
  • Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
  • Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
  • Accountable for making sound decisions based on DRC policies, MOPs, standards, and the advice of technical experts in DRC

 

 

 

Required

 

  • Minimum 5 years of experience in humanitarian logistics management within the field of supply chain management, fleet management, asset management, and distribution support
  • At least 3 years' experience with people management
  • Knowledge and experience of dealing with service providers and contractors’ management
  • Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system
  • Experience with standard procurement procedures and documentation.
  • Experience with construction and site project management
  • Experience with auto mechanics or electrical installations
  • Experience working in an (I)NGO
  • Full professional proficiency in English

 

 

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.

Collaborating: Involving relevant parties and encouraging feedback.

Taking the lead: Taking ownership and initiative while aiming for innovation.

Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

 

 

 

 

We offer

Contract length: 1 Year

Level: Management- F

Designation of Duty Station: Unacccompanied

Start date: 15th October 2019

 

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates/ Nationals; please refer to drc.ngo under Vacancies. For questions regarding the vacancy, please contact Elena.Hamdain@drciraq.dk .

 

 

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

 

Interested? Then apply for this position by clicking on the apply button.

 

Closing date for applications: 21st September 2019

Application will be reviewed on a rolling basis

 

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website drc.ngo.

 

This vacancy is now closed.
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