Senior HR Assistant

This position is advertised open to internal and external applicants.

NOTE: For GSC Budapest, the required years of work experience is reduced to 50%, i.e. 2.5 years. A completed and relevant minimum first level university degree (equivalent to BA) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements. Internal candidates
General Service Staff members currently serving at the duty station where the vacancy exists, who have been appointed through the AC process and have indefinite or Fixed Term appointment.  Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (PPAL).

External candidates must be legally present in Hungary at the time of application, recruitment and hire. Senior Human Resources Assistant

ORGANIZATIONAL CONTEXT

Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

FUNCTIONAL STATEMENT

Accountability
- The workforce in the AOR is well-informed of the organisation¿s human resources policies and practices.
- UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.

Responsibility
- Assist in the recruitment, assignment, reassignment and separation of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
- Process local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
- Update personnel related information in MSRP/HR module where this activity has been rolled out from PAPS to the respective office.
- Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
- Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
- Assist with shipment of their personal effects in coordination with the logistics section.
- Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
- Perform other related duties as required.

Authority
- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
- Initiate routine correspondence on HR matters for the authorizing officer¿s approval.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
- Completion of secondary education with certificates in secretarial and administrative training.
- Minimum 5 years of previous relevant work experience.
- Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
- Fluency in English and working knowledge of another relevant UN language or local language.

(In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)

DESIRABLE QUALIFICATIONS & COMPETENCIES
- Working knowledge of  other UN language(s).
- Field experience with UNHCR and/or with other humanitarian organizations is an asset.
- High IT affinity and working experience of PeopleSoft/MSRP. Competencies as defined in Job Profile Please also note that English is essential for this Job Opening.
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See below for this postion's Operational Context
======================================================================================================== The HR Risk and Oversight Unit (ROU) within the Affiliate Partnerships and Recruitment Section is tasked with mitigation of risk to the organization in the recruitment process at the International Professional level. The Senior Admin/HR Assistant will function under the administration supervision of the Recruitment Officer as well as functional supervision of the OneHR centre Manager. Incumbent will be responsible for carrying out duties related to the Recruitment Administration pillar, i.e., reference checks). He/she will also be responsible for processing of all the reference verifications for Temporary Appointment (TA) and JRB appointments, and Group2 applications. Tasks will include reference check verifications (e.g. academic and work history), in close co-operation with OneHR and in accordance with the set SOP and processes. This will include communication directly with a broad range of external partners in order to validate information in job applications, as well as liaise with OneHR¿s manager and Reference Verification Focal Point, and data management and IT development tasks, monitoring of accrediting bodies and reporting. Incumbent will have in- direct working relationship with the other Units in Affiliated Partnerships and Recruitment Section, as well as staff-related services in UNHCR, and related external entities.
The position requires the incumbent to manage processes and have the ability to multi-task, while ensuring careful attention to detail, have strong teamwork and client relationship and a high degree of discretion and tact. The closing date is 20/09/2019

The position # 10032095