Programme Associate (Partnerships), SC6 Arua

NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Programme Associate (Partnerships), SC6  to be based in Arua. Selected candidate will be employed on Service Contract

These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area/Field Offices (AOs/FOs). Job holders typically report to a Programme Policy Officer or Head of Field Office.
At this level, job holders are expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen operational problems on a daily basis. Job holders are expected to manage resources and coach and coordinate support staff.

To provide effective specialized support and technical analyses to policy and programme activities that effectively meet food assistance needs.

• Support the Area Office to enhance relationships with local authorities, cooperating partners and other stakeholders;  
• Assist in the creation, organization and management of AO partnership management materials;
• Liaison between field offices and Area and Country Office programme and partnership for support of partnership activities;
• Support the Area Office management in handling inquiries, including assistance with vetting & tracking inquiries, sending correspondence, sharing potential opportunities and directing requests to appropriate contacts;
• Assist the Area Office in the development, compilation and management of Strategic Partnership Agreements;
• Assist in partner identification/selection process including keeping track of the Request for Proposals (RFQs), the Capacity assessments, budgets discussions and liaison with the Cooperating Partners’ Committee (CPC)
• Maintain well organized internal databases and information management systems; 
• Consistently apply appropriate policies, guidelines and procedures that support a strengthened partnership management process;
• Effectively, and in a timely manner, liaises and interacts with colleagues and concerned Carry out assigned partners’ payment/invoicing ensuring that all documents are in place and are accurate and correctly entered in to global and country level digital systems;
• Liaison with the Beneficiary Feedback team to track and follow-up issues raised by or affecting partners;
• Generate reports to keep Field and Area Office teams on track with monthly targets and expectations;
• Support Field, Area and Country Office teams in organizing events and conferences centered around strengthening of partnerships;
• Adapt and update partnership administration processes, supporting the implementation of operating procedures, contribute to the continuous improvement of partnership management services;
• Assist staff in Field and Area Office to answer a range of queries related to the provision of partnership management services in order to support the resolution of daily issues;
• Provide training and guidance to staff in interpretation of partnership management and related procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
• Assist in checking the correctness of invoices and payment requests from partners and facilitating timely payments to partners; 
• Work closely with other support services in matters of project implementation;
• Carry out any other related technical assessments (including the preparation of analytical pieces and/or technical reports;

• University degree in Social Work and Social Administration, Social Sciences, Development studies, Education, Rural development or any other related field
• Experience in technical and strategic cooperation frameworks;
• Experience in supporting the development of proposals, applications or equivalent formal written communications;
• Experience in performing thorough desk-based research with the ability to concisely summarise information and identify key points;
• Experience in business processes and account management;
• Skilled in using databases to record accurate and up to date information and overall proven technical skills and experience;
• Highly organized and methodical, with strong time management skills;
• Demonstrated ability to develop and maintain productive, professional relationships with government and local community counterparts, donors, civil society and other stakeholders
• High capacity for organization and coordination, as well as an ability to work with a high degree of independence in a team environment
• Experience in managing diverse and sometimes competing interests and perspectives to arrive at a durable consensus;
• Oral and Written Fluency in English

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

This section is optional to describe additional responsibilities & knowledge required for the specific job.

• Has worked with technical teams (i.e. nutrition, VAM, etc.).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.

19th September 2019

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.