WPE Program Assistant - Kirkuk

CONTEXTUAL BACKGROUND

The IRC established programmes in Iraq in 2003 to address the overwhelming needs of displaced people in Iraq and the neighboring countries. Since re-establishing its presence in Iraq in November 2007, the IRC has been assisting thousands of internally displaced families in the northern, central and southern governorates in the sectors of protection, gender-based violence (GBV), shelter, education, and emergency humanitarian assistance.

Working in coordination with the humanitarian community in Iraq, the IRC's assistance and emergency programmes address the needs of war-affected Iraqi internally displaced persons (IDPs) and Syrian refugees from several operational bases in the country, and include both camp-based and urban-based assistance. IRC operates throughout Iraq, with the main office in Erbil and field offices in, Baghdad, Tikrit, Dohuk and Derek. The IRC has WPE programming in seven governorates and provides both direct service provision (through women’s and girls’ centers and mobile teams) and technical support to local partner organizations to implement safe spaces and deliver services to women and girls as well as longer term capacity building of local NGOs, government service providers, and other protection actors on GBV related topics.

The IRC has an ongoing emergency response in Kirkuk providing cash assistance and lifesaving protection and services to Iraqis affected by the ISIS insurgency. To ensure the safety, wellbeing and protection needs of vulnerable women and girls are met, the IRC will provide emergency GBV prevention and response services through trained GBV teams.

SCOPE OF WORK

The Program Assistant is a qualified national staff member who, under the supervision of the WPE Manager, will assist in the WPE Teams with various administration and financial tasks. The Program Assistant will be based in Kirkuk and requires the ability to travel within Kirkuk on need base.

MAJOR RESPONSIBILITIES

• Prepare Purchase Requests (PRs), in line with supply chain requirements, budget availability, and program needs – regularly checking in with WPE Senior Officers on materials needed for center activities and any special sessions/events organized (e.g. IWD, 16 days of activism)
• Follow up the progress of the status of administrative and finance issues.
• Track WPE staff leave requests in master tracker
• Prepare WPE team daily movement plan and coordinate with fleet team and security on any changes in WPE movement
• Follow up with all related IRC departments such as Logistics, Finance, and Human Resources on IRC activities.
• Preparing and sending documents to field offices.
• Discuss the challenges regarding administrative task and provide recommendations to WPE Manager.
• Participate and provide logistics support for trainings, conferences and seminars held by IRC.
• Submit and follow up on paperwork such as leave requests, travel authorizations, and other needed forms for staff and activities.
• Support with basic data entry and monitoring of activities in absence of Data and information officer.
• Any other tasks requested by the senior management team.

Other

·Support the WPE Manager with other tasks, as needed

·Ensure all activities are carried out in accordance with IRC Operational policies

KEY WORKING RELATIONSHIPS

Position Reports to: WPE Manager Position directly supervises: N/A

Other Internal and/or external contacts:

• Strong organizational and communication skills.
• University diploma or degree.
• Previous experience in administrative work.
• Knowledge and background of the context and the targeted areas of IRC projects in Kirkuk.
• Ability to use Microsoft Excel and Word well.
• Positive and professional attitude, including ability to lead and work well in a team setting.
• Strong ability to maintain composure, prioritize work under pressure, and work in a difficult environment.
• Fluency in Arabic and English required.
  
  

Standards of Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.These are Integrity, Service, and Accountability.In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality

IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including maternity leave, gender-sensitive security protocols and other supportive benefits and allowances. Qualified female candidates are strongly encouraged to apply.

Attention Returning National Candidates:

IRC strives to attract, motivate and retain qualified national staff in our programs. We strongly encourage national or returning national candidates to apply for this position. If you are a national of the country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, IRC has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply.

Notice to all Job Seekers

IRC implements an equal employment opportunity policy

and our recruitment process is based on merit.

Applicants and/or successful interview

candidates (both internal and external) are not required to pay any fees at any

stage of the recruitment process.

If anyone asks you for any financial or

non-financial favors to help you secure a job at IRC, kindly report to Iraqhr@rescue.org

ملاحظة لكل الباحثين عن وظيفة

تعتمد لجنة الانقاذ الدولية سياسة فرص عمل

متساوية و ان عملية التوظيف لدينا تعتمد على الجدارة.

لايتوجب على المتقدمين لاي وظيفة او المؤهلين للمقابلات

(سواء كانوا موظفيين حالين او متقدمين من خارج المنظمة) دفع اي مبلغ مالي خلال اي

مرحلة من مراحل التوظيف.

اذا قام اي شخص بطلب اي خدمة مالية او غير مالية لقاء

مساعدتكم في تأمين فرصة عمل داخل المنظمة ،يرجى الابلاغ عن ذلك الىIraqhr@rescue.org

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.