Assistant

• Function title: Assistant


• Reference: NOC-NM-2019-FGII/120


• Location: Brussels - duty station: DG DIGIT/CERT-EU


• Nature of the competition: Internal and external competition


• Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL


• Grades: 6/7


• Generic post: Assistant


• Number of posts: 1


• Duration: 3 Year(s)


• Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security provisions


• Directorate/Service: Network Manager - Infrastructure - Information and Cyber


• Competition publication date: 12/07/2019


• Competition closing date: 23/08/2019 (23:59 Brussels time)


• Reserve list: Applicable - See details in the "Useful information" section

Your team

Within the Network Management Directorate, Infrastructure is responsible for the management of the European infrastructure deployment projects and programmes. It develops, organises and provides European common services including network support services, aeronautical information services and the radio frequency function.

Your role

You will perform the following tasks under the responsibility of your superior:

• To provide administrative support including agenda management, filing, filtering calls, correspondence, preparing files and presentations for meetings, managing office supplies including IT orders, etc.;


• To handle queries including sensitive information, seek and provide clarification, and anticipate and flag issues requiring attention;


• To support internal staff management processes such as leave, flexitime and missions;


• To maintain, monitor and follow-up on budget, contracts, purchase orders etc.;


• To provide newcomers with relevant information e.g. on the service, service’s administrative processes, etc.


• To coordinate actions to organise the necessary meeting facilities and logistics in support of the organisation of meetings, workshops, or special events;


• To provide reporting on various activities, projects etc.;


• To support the communication of relevant items inside and outside the service and make use of social means as required to disseminate the information;


• To perform any other task in line with the main purpose of the job.

Required qualifications, experience & competencies

• Secondary education with 2 years of experience.


• In addition to the above, minimum 5 year(s) of relevant working experience.


• Experience in administration process management (e.g. meeting requests, agenda management, mission preparation, etc.) and in handling sensitive documentation.


• Experience in generating statistical reports, budget follow-up and purchase orders.


• Experience with Office applications.


• Drafting skills in English and French.


• Communication: Fosters two-way communication.


• Planning and organising: plans ahead and adapts as required.


• Quality focus: delivers consistent quality in work.


• Result focus: seeks to improve personal performance.


• Team work: displays a collaboration approach.


• Sense of confidentiality and discretion.


• Ability to work in a multinational and multicultural environment.


• Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.


• The working languages of the Agency are English and French. For this particular post, thorough knowledge of both is required.

Useful information

• Applications will be accepted from nationals of EUROCONTROL Member States only.


• At the closing date of the notice of competition, internal candidates must have completed their probationary period.


• The selected candidate will be offered a contract of 3 Year(s) pursuant to the provisions of the Conditions of Employment of Contract Staff at EUROCONTROL. The contract may be renewed. Before being established in the post, he/she will be required to provide certified copies of his/her degrees and successfully serve a probationary period of 9 months.


• The successful candidate shall be appointed in principle at the basic grade of the advertised grades.


• In case of reserve list: Suitable candidates, however not selected to fill the post, will be placed on a reserve list for similar functions. The period of validity of reserve list is 1 year from the approval of the selection board’s recommendations.


• Information on salary and benefits can be found on the web page: http://jobs.eurocontrol.int/what-we-offer


• EUROCONTROL is committed to non-discrimination and equal opportunities. We welcome applications from all qualified candidates, irrespective of gender, age, disability, race, colour, ethnic or social origin, religion or belief, marital or parental status and sexual orientation.
  In the event of equal merit, preference may be given to the applicant from to the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.


• Candidates should go to our Jobs website and read the tips on how to apply. Item 1 includes information on the EUROCONTROL competency models (technical & behavioural) – Candidates should refer to the behavioural competency model to know the behaviours expected for the different levels.