By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Administrative Assistant

Lilongwe

  • Organization: CIP - International Potato Center
  • Location: Lilongwe
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: Closed

International Potato Center POSITION ANNOUNCEMENT

2019/005/NRS/MWI/SSA

Administrative Assistant II The International Potato Center is seeking to recruit highly qualified Administrative Assistant II.

The Positions: The Administrative Assistant II will be required to assist and support the Program/Department members in a wide range of administrative and general support duties of a highly responsible and confidential nature to guarantee smooth flow and effectiveness of DCE/Department’s operations. He/she will be based in Lilongwe and reporting to Administration Specialist.

Key responsibilities:

• Organize and maintain updated DCE/Department’s official correspondence, memos and electronic communications to follow up on pending matters with limited direction • Provide logistical and technical support to projects in administrative issues. • Assemble and draft documents, such as contracts or reports, requiring the integration of information from multiple sources and application of office technology and software, often of a highly technical and/or confidential nature, to ensure availability and accuracy of draft documents

• Coordinate and update the events calendar of DCE/Department’s members to maintain informed about staff activities.

• Receive and screen telephone calls, letters, e-mails and/or visitors for the Program/Department to prioritize members’ attention and provide a professional impression.

• Coordinate and manage supply chain and resource requirements to maintain an adequate level of office supplies and good functioning of equipment.

• Provide administrative support in the formulation of the department’s budget, operational plans and related policies and procedures to facilitate Program/Department’s planning function.

• Oversee and keep track of DCE/Department’s budget and overall expenses to guarantee that all charges matched and coordinate with finance when needed

• Coordinate national and international trips and provide assistance to the Program’s members to ensure all the arrangements (travel and lodging) and travel matters are being followed correctly

• Keep updated and organized administrative papers, such as program’s publications and trips report to maintain the DCE’s database accurate

• Support the recruitment processes and coordinate the orientation programs of new staff • Support in the preparation of national staff contracts and consultancy contracts following

labor regulations and internal guidelines: request appropriate clearances and final Regional Leader approval

• Comply with national and international health and safety laws, regulations and standardsSelection Criteria • Bachelor’s degree in Business Administration or related field;

• Technical degree in Secretarial Administration will be an added advantage;

• Three years of experience required in similar position in a not for profit organization; • Intermediate level of MS Office;

• Excellent skills in handling office technology and software applications;

• Outstanding writing and reporting skills;

• Ability to organize department activities and processes.

• Experience in procurement and logistics will 3b an added advantage

Why should you consider this opportunity?

• CIP is a global and reputable international organization that has a strong, state-of-the-art R&D background, and is a recent World Food Price Winner and awarded with the Al- Sumait Award for our Orange Flesh Sweet Potato work in Africa.

• CIP is dedicated to achieving food security, improved nutrition and well-being, and gender equality for poor people in root and tuber farming and food systems of the developing world.

• CIP is a member of the CGIAR Consortium, a network of 15 research centers that are mostly located in the developing world and supported by more than 50 donor members. What are the conditions?

This a Nationally Recruited Staff (NRS) position, limited to Malawi nationals and permanent residents only. The employment contracts will be for a one-year term (with a 3-month probation period) and the possibility of renewal subject to satisfactory performance and availability of funds. How to apply?

until the positions are filled. Only short-listed candidates will be contacted.

Learn more about CIP by accessing our web site at http://www.cipotato.org

CIP is an equal opportunity employer. Qualified women are particularly encouraged to apply

CIP does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). CIP also does not concern itself with information on applicants’ bank accounts.

This vacancy is now closed.
However, we have found similar vacancies for you: