Supply Chain Assistant - Al Hol, Al Hasakah

Syria

Organization: IRC - International Rescue Committee
Location: Syria
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Logistics
- Supply Chain
Closing Date: Closed

Requisition ID: req5845

Job Title: Supply Chain Assistant - Al Hol, Al Hasakah

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Syria

Job Description

Facilitate the procurement of goods and services in Al Hol and surrounding areas in accordance to IRC Syria’s Procurement Policy and Procedures and donors regulations.

Assist in the management and disposal of assets in accordance with IRC and donor guidelines;

Ensure each procurement process is transparently completed and the required documentationfor procurement and payment files are stored as per IRC procedures;

Preparing quotations as instructed by FM/SC Amouda, and follow up with Purchase orders/ contracts;

Ensure timely delivery of goods to programs/requestors;

Focal Point for following up with SC Amouda and finance department regarding the payment of suppliers;

Ensure quality, quantity and timely delivery of procured materials and timely completion of contracts.

Archiving and sorting the files and document for supply chain both electronically and in hard copy;.

She/he will be focal point for sharing contracts/POs/payments/PRs and other required files with supply chain Amouda/Derek or to where requested.

Assist the SC Senior Officer in creating and maintaining a supplier data base for the local area, Assesses price and availability of materials in the market to enable local purchases;

Assist the asset and inventory officer with asset checks for the Al Hol and locations;

Follow up with suppliers for timely delivery of goods or services ordered; assist in returns/exchanges/warranty repairs;

Provides local materials and services price information to programs who requested to do so;

Prepare bi-weekly basic reports/Email and disseminate to respective program persons for action.

Other tasks requested from supervisor.

Qualifications

University Degree on: Business, commercial, Economics, Supplies Management or in Administration.

INGO experience is advantageous but not essential.

Knowledge of supply chain is an advantage.

Work Experience: Minimum of 2 years of relevant professional experience.

Demonstrated Skills and Competencies: Able to work under pressure, able to multitask, excellent team player and able to work in a multinational environment.

Language Skills: Good command of Arabic, English language (spoken and written) is a must.

Computer Skills: Windows and MS Office (Excel is a Must).

Position Reports to: Field Manager.
Position directly supervises: Cleaner
Indirect Reporting: SC senior Officer Amuda.
Other Internal and/or external contacts:
Internal: Program teams, and Supply Chain Team – Amuda
External: Supply chain focal points in other organizations, and local authorities

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

The International Rescue Committee encourages women to work with us to reach the neediest people in need of humanitarian assistance, such as women, widows and children. We are committed to providing a decent work environment that takes into account the needs of women in the workplace, such as maternity leave and safety protocols that take into account the special needs of women in the field.

This vacancy is now closed.
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