Requisition ID: req5842
Job Title: Finance Assistant - Al Hol, Al Hasakah
Sector: Finance
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Syria
Job Description
- Input accounting data (transactions) into the spread sheet with speed and accuracy on daily basis ensuring that the cash balance reflecting in Spreadsheet is matching with Physical balance in the cash box.
- Ensure all payments on the BVA online system are labeled as “PAID” once payment is recorded on the spread sheet, in case of not seeing the payment on the system to follow up with Cashier.
- Track program/travel and salary advances for all staff, making sure that all advances are cleared before the end of the month. Inform the Deputy finance Manager of any pending advances for follow up with team members.
- Prepare the weekly spreadsheet transactions for finance review before post to general ledger.
- Ensure that all vouchers (within the assigned limits) have all supporting documentation (approval notes, goods received notes, contracts, invoices, receipts, Stamped etc.), are properly reviewed and approved by concerned personnel before release payments.
- Maintain the cash in office in a safe and proper way and ensure all information about cash is confidential.
- Receive cash from Hawalla agencies, and make sure all cash pieces of dollar have been received properly (stamped, no scratch, tidy, etc.)
- After receive cash an information to all PRFs requestors is required to could call all suppliers and vendors to come for their payments and do reminder them each time required to mitigate cash risk
- Prepare cash requests per need in coordination with the line supervisor.
- Release payments that have all required approvals. Frequently review supporting documents In the cases of proceeding with any payment with missing of supporting documents \ information, he/she should take quick action and inform the head of finance department \ line Supervisor in Amuda Office.
- Pay out all suppliers, incentive workers, vendors, advances, salary of staff and deal with them in high performance of respect and integrity.
- Actualize from the beneficiary identities before disbursing as well as letter of delegations from staff or suppliers.
- Maintain cash tracking sheet on daily basis and keep the signed version in the cash count file by the end of the month
- Do cash count on daily basis in proper and secure way and in the case of any contradictions, check all document and conduct cash count again if needed , and report that immediately to the head of finance department and or / line Supervisor.
- Insure all documents are labeled as “PAID” once payment is cleared with vendors. & accept payments on the BVA online system once receive the final payment, in case of not receive payment to follow up with requester.
- Archive all finance document on daily basis and send original documents between Amuda and Erbil per followed procedures on monthly basis in coordination with Transportation Team for safe and proper transition.
Qualifications
- University Degree, preferably in economic (accounting department or finance studies)
- Prior experience with international donor funding
- Ability to work in both Arabic and English.
- Able to work with limited supervision, meet targets and deadlines, be flexible and comfortable in a multi-cultural work force.
- Minimum 1 year experience of working within a finance department as finance or accountant assistant , preferably with an NGO
- Understanding of accounting processes and procedures
SKILLS
- Good competence in MS office especially excel, Microsoft office Outlook
- Very good English language skills, written and oral.
- Strong oral and written communication skills.
