Intern - Procurement

Addis Ababa

Organization: UNOPS - United Nations Office for Project Services
Location: Addis Ababa
Grade: Internship - Internship
Occupational Groups:
- Procurement
Closing Date: Closed

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Background Information - Job-specific

The internship is learning and working opportunity that targets fresh graduates. The intern will assist the Procurement Officer and support to the Ethiopia operational hub (ETOH). The intern will be exposed to practical learning and working experiences that foster development of his /her path. The Intern will work full time and follow the same working hours as UNOPS employees.

Functional Responsibilities

Summary of Key Functions:

Assists in:

Specification revision, preparation of solicitation documents and evaluation of bids
Contract management and Documentation
Logistics Management & Support
Facilitation of knowledge building and knowledge sharing

Major responsibilities:

The Procurement Intern will have the opportunity to learn and work on how to:

Facilitate filing of contract documentations, and ensure completeness of files per their respective checklist
Assist in the preparation of reports, solicitation documents and contracts
Assist in bid evaluation and price/quotations comparison analysis;
Assist in the receipt, verification and acceptance of goods and services procured on behalf of partner organizations,
Assist in the collection of customs clearing, fund transfers and permits review of payments and verify completeness of the documents and adherence to internal procedures,
Assist in the handover of procured items to partners
Assist in updating asset record and periodical verification; and
Perform other duties as assigned by team.

Education/Experience/Language requirements

A. Education

Bachelor's Degree in Procurement, Logistics, or Supply Chain Management is required.

B. Work Experience

Applicants are not required to have professional work experience.
Applicants should have graduated from the above stated fields within three (3) years prior to the applications date of the internship.

C. Language Requirements

Fluency in written and oral English and local language is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

Personal Competencies

Ability to work independently, and as part of a team.
Good communication and interpersonal skills.
Willingness to acquire new knowledge and being flexible.
Ability to work in a multi-cultural environment
Ability to produce quality result in time.

Knowledge Management and Learning

Promotes a knowledge-sharing and learning culture in the office
Ability to advocate and provide policy advice
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Contract type, level and duration - Internship

Contract type: Internship
Contract level: N/A
Contract duration: 6 months

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions.

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

This vacancy is now closed.
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