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Project Assistant

New Delhi

  • Organization: UNDP - United Nations Development Programme
  • Location: New Delhi
  • Grade: Administrative support - SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement
  • Occupational Groups:
    • Administrative support
    • Environment
    • Resilience and Climate Change
    • Project and Programme Management
  • Closing Date: Closed

Background

The Climate Change, Resilience and Energy portfolio is organized around the thematic areas of climate change adaptation and mitigation; disaster management and resilience; and access to clean and efficient energy. Projects in the respective thematic areas are implemented through UNDP’s core funds, bilateral and government co-financing and financing from Trust Funds like the Global Environment Facility (GEF).

In the thematic area of climate change, UNDP works closely with national and state governments on the preparation and implementation of Climate Change Action Plans and other related themes on climate change. Besides, UNDP also works with the local governments and community institutions and technical support agencies on various aspects of climate change – both on adaptation and mitigation. The focus is on strengthening capacities, support developing a low carbon climate resilient development pathway. 
 

Duties and Responsibilities

The Project Assistant will be responsible to provide
 
• Provide administrative support or CCRE projects.
• Organize and coordinate meetings, trainings, workshops and make travel arrangements as needed.
• Maintain the contracts of each sub contract and update as required
• Assist in collation and compilation of data and information from the concerned implementing partners.
• Assist in preparation of documents for contracting and procurement of goods and services, including maintenance and physical verification of assets.
• Within the assigned area of responsibility, draft letters/ correspondences, audit replies, etc.
• Any other function as required pertaining to the effective implementation of the projects.
  Provides financial support to the Programme unit.
• Assist in all accounting and book keeping related to the project/s.
• Process timely payments of vendors, travel and other claims of staff. Coordinate with vendors and UNDP finance team for timely payment.
• Assist in preparing the financial statements and maintaining the financial records.
• Assist in ensuring timely delivery of each of the deliverables to the PMU by liaising with the project proponents.
• Operate the UNDP ERP Financial Accounting System (ATLAS) and perform various tasks such as creation of e-requisitions, request for vendor creation and submission of PO and non-PO vouchers with supporting documents. Timely corrective actions with regard to payment vouchers.

Competencies

Corporate Competencies:
• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favouritism;
 

Functional Competencies: 

Development and Operational Effectiveness
• Ability to assist the team in financial and physical reporting;
• Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc.
 

Team work and Self-Management
• Focuses on expected impact and results and responds positively to feedback;
• Promotes teamwork and shows conflict resolution skills;
• Consistently approaches work with energy and a positive, constructive attitude;
• Supports the team in building strong relationships with stakeholders and external actors;
• High interpersonal skills, and ability to remain calm, in control and good humoured under pressure;
• Ability to prioritize assignments and requirements, and multitask as needed;
• Demonstrates openness to change and ability to manage complexities;
• Demonstrates skills to liaise and work with varied stakeholders especially government and technical agencies.
 

Communication Skills
• Excellent communication skills;
• Good interpersonal and presentation skills, with an ability to work in a multi-cultural environment.

Required Skills and Experience

Education: 

• A minimum of Bachelor’s degree in social science or related field

• Master’s degree in Business Administration is preferable

Experience:  Essential 

 Atleast 3 years of relevant experience in financial management and general administration.

Desirable

• Experience of working with Central and/or State Governments/ NGOs/ Civil Society/ International Organisations on similar assignments will be preferred.
• Familiarity with the working environment and professional standards of international organizations and national and State Governments.
• Experience in the usage of computers and office software packages, experience in handling of web based management systems is essential.

Skills and competencies

• Excellent written and oral communication skills in English and Hindi

Remuneration package is 65,848/- per month (taxable) depending on relevant experience. UNDP offers additional benefits which include medical insurance coverage for the service contract holder and limited pension reimbursement for contract holder and encourages work life balance. 
 

UNDP strives to have a workforce which reflects diversity and gender balance, and applies an equal opportunities approach. Qualified female candidates are strongly encouraged to apply. All selections are on merit.

 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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This vacancy is now closed.
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