Programme Assistant

Organizational Context:

• Support to formulation of programme strategies and the Country Programme Action Plan.
• Support to management of the Regional Office  programme.
• Administrative support to the Programme Unit.
• Support to resource mobilization.
• Support to knowledge building and knowledge sharing.

• Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.  

• Creation of projects in PMS, MAYA (OHCHR) or Atlas (UNDP), preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
• Presentation of information for audit of extra-budgetary funded projects.

• Preparation of non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. 
• Creation of requisitions in MAYA or Atlas for  projects, register of goods receipt in relevant databases.
• Making budget check for requisitions. 

• Participation in the trainings for the operations/ projects staff on programme.
• Contributions to knowledge networks and communities of practice.

• Identifies relevant information for advocacy for a variety of audiences.

• Provides information and documentation on specific stages of projects/programme implementation

• Analyzes general information and selects materials in support of partnership building initiatives

• Documents and tracks innovative strategies/best practices/new approaches

• Maintains information/databases on potential and actual donors.
• Maintains database of project files.
• Provides data and information needed for preparation of project documents.

• Researches best practices and poses new, more effective ways of doing things

• Understands the main processes and methods of work regarding to the position.
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
• Demonstrates good knowledge of information technology and applies it in work assignments.

• Identifies relevant information for advocacy for OHCHR’s goals for a variety of audiences

• Reports to internal and external clients in a timely and appropriate fashion.
• Organizes and prioritizes work schedule to meet client needs and deadlines.
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.
• Responds to client needs promptly.

• Demonstrating/safeguarding ethics and integrity.  
• Demonstrate corporate knowledge and sound judgment. 
• Self-development, initiative-taking. 
• Acting as a team player and facilitating team work. 
• Facilitating and encouraging open communication in the team, communicating effectively. 
• Creating synergies through self-control.
• Managing conflict.
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility. of each staff member.
• Informed and transparent decision making.

Recruitment Qualifications

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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