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Programme Associate – Beijing +2 Project

New York City

  • Organization: UNWOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
  • Location: New York City
  • Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.


2020 marks the twenty-fifth anniversary of the Fourth World Conference on Women and adoption of the Beijing Declaration and Platform for Action (1995), (Beijing 25). Based on a recommendation made by the Commission on the Status of Women (CSW) in March 2018, the Economic and Social Council (ECOSOC) decided that at its sixty-fourth session, in 2020, the Commission on the Status of Women (CSW64) will\: a. undertake a review and appraisal of the implementation of the Beijing Declaration and Platform for Action and the outcomes of the twenty-third special session of the General Assembly; b. assess current challenges that affect the implementation of the Platform for Action and the achievement of gender equality and the empowerment of women; and contribute towards the full realization of the 2030 Agenda for Sustainable Development through a gender perspective.


In this regard, States are urged to undertake comprehensive national-level reviews of the progress made and challenges encountered. Regional commissions are encouraged to undertake regional reviews, and the outcomes of regional intergovernmental processes will feed into the Report of the UN Secretary-General assessing progress, gaps and setbacks in national implementation, drawing on the national and regional reviews and other sources, and aiming at identifying strategies for addressing those gaps and challenges in an effective and accelerated manner.


ECOSOC also recommended that the General Assembly convene a high-level meeting of one day, in September 2020, to mark the occasion of the 25th anniversary of the adoption of the Platform for Action.  The outcome of that meeting will be a Chair’s summary.


To mark the occasion and to galvanize action for gender equality and women’s rights, UN Women will also organize a Global Women’s Forum to take place in summer 2020 which will be a collective mobilization moment, to galvanize all stakeholders to implement actions that remove the most egregious barriers to gender equality. The Forum 2020 will bring together civil society and the women and young people of the world, gender equality advocates from all walks of life, in a global public conversation on the urgent actions that need to be taken for the realization of gender equality.

 
Under the supervision of the Beijing 25 Project Coordinator, the Programme Associate will be responsible for providing project,  administrative and logistical support to the Beijing 25 Project – including in relation to the Global Forum for Gender Equality, the Beijing 25 Secretariat and other initiatives related to Beijing 25. 
,

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.


2020 marks the twenty-fifth anniversary of the Fourth World Conference on Women and adoption of the Beijing Declaration and Platform for Action (1995), (Beijing 25). Based on a recommendation made by the Commission on the Status of Women (CSW) in March 2018, the Economic and Social Council (ECOSOC) decided that at its sixty-fourth session, in 2020, the Commission on the Status of Women (CSW64) will\: a. undertake a review and appraisal of the implementation of the Beijing Declaration and Platform for Action and the outcomes of the twenty-third special session of the General Assembly; b. assess current challenges that affect the implementation of the Platform for Action and the achievement of gender equality and the empowerment of women; and contribute towards the full realization of the 2030 Agenda for Sustainable Development through a gender perspective.


In this regard, States are urged to undertake comprehensive national-level reviews of the progress made and challenges encountered. Regional commissions are encouraged to undertake regional reviews, and the outcomes of regional intergovernmental processes will feed into the Report of the UN Secretary-General assessing progress, gaps and setbacks in national implementation, drawing on the national and regional reviews and other sources, and aiming at identifying strategies for addressing those gaps and challenges in an effective and accelerated manner.


ECOSOC also recommended that the General Assembly convene a high-level meeting of one day, in September 2020, to mark the occasion of the 25th anniversary of the adoption of the Platform for Action.  The outcome of that meeting will be a Chair’s summary.


To mark the occasion and to galvanize action for gender equality and women’s rights, UN Women will also organize a Global Women’s Forum to take place in summer 2020 which will be a collective mobilization moment, to galvanize all stakeholders to implement actions that remove the most egregious barriers to gender equality. The Forum 2020 will bring together civil society and the women and young people of the world, gender equality advocates from all walks of life, in a global public conversation on the urgent actions that need to be taken for the realization of gender equality.

 
Under the supervision of the Beijing 25 Project Coordinator, the Programme Associate will be responsible for providing project,  administrative and logistical support to the Beijing 25 Project – including in relation to the Global Forum for Gender Equality, the Beijing 25 Secretariat and other initiatives related to Beijing 25. 
,Provide administrative and logistical support to the implementation of the Beijing 25 Project\:
  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Provide technical guidance on routine delivery and reporting of programme supported activities and finances;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers;
  • Periodically review the efficiency of current administrative procedures and make proposals to eliminate communication bottlenecks or streamline office procedures. 
Provide administrative support to the financial management of the Project\:
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • Assist in the preparation and follow up of cost-recovery bills in Atlas. 
Provide administrative support to the project\:
  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Secure travel arrangements for participants and providing logistical support throughout the processincluding travel requisitions and claims; 
  • Provide coordination and administration inputs to inform the conceptualization and organization of Beijing 25 key events, including for the preparation of concept notes and briefing notes of different projects/activities undertaken under the purview of the Beijing 25 Secretariat;
  • Update and manage informational, administrative systems, contact lists, files and records;
  • Provide coordination support and inputs to project monitoring, reporting, evaluation and auditing activities.
Facilitate documentation,  communication, knowledge building and knowledge sharing support\:
  • Review out-going correspondence and reports prepared by other team members for grammatical accuracy and adherence to formal clearance and reporting requirements;
  • Ensure that the requested documentation received from relevant divisions is available in a timely manner, and properly formatted, including for official missions;
  • Prepare public information materials and briefing packets; 
  • Assemble briefing materials and prepare power-point and other presentations
  • Review and edit official documents for accuracy, formatting and alignment with the Beijing 25 identify and priorities;
  • Update the intranet webpage for the Beijing 25 project; 
  • Work with colleagues to ensure that all relevant speeches of Beijing 25 Senior staff speeches and remarks are uploaded and accessible on UN Women’s public website.
,Provide administrative and logistical support to the implementation of the Beijing 25 Project\:
  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Provide technical guidance on routine delivery and reporting of programme supported activities and finances;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers;
  • Periodically review the efficiency of current administrative procedures and make proposals to eliminate communication bottlenecks or streamline office procedures. 
Provide administrative support to the financial management of the Project\:
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • Assist in the preparation and follow up of cost-recovery bills in Atlas. 
Provide administrative support to the project\:
  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Secure travel arrangements for participants and providing logistical support throughout the processincluding travel requisitions and claims; 
  • Provide coordination and administration inputs to inform the conceptualization and organization of Beijing 25 key events, including for the preparation of concept notes and briefing notes of different projects/activities undertaken under the purview of the Beijing 25 Secretariat;
  • Update and manage informational, administrative systems, contact lists, files and records;
  • Provide coordination support and inputs to project monitoring, reporting, evaluation and auditing activities.
Facilitate documentation,  communication, knowledge building and knowledge sharing support\:
  • Review out-going correspondence and reports prepared by other team members for grammatical accuracy and adherence to formal clearance and reporting requirements;
  • Ensure that the requested documentation received from relevant divisions is available in a timely manner, and properly formatted, including for official missions;
  • Prepare public information materials and briefing packets; 
  • Assemble briefing materials and prepare power-point and other presentations
  • Review and edit official documents for accuracy, formatting and alignment with the Beijing 25 identify and priorities;
  • Update the intranet webpage for the Beijing 25 project; 
  • Work with colleagues to ensure that all relevant speeches of Beijing 25 Senior staff speeches and remarks are uploaded and accessible on UN Women’s public website.
,
  • Timely and accurate support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely and accurate tracking of data;
  • Quality maintenance of internal systems;
  • Timely coordination and preparation of necessary documents.

,
  • Timely and accurate support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely and accurate tracking of data;
  • Quality maintenance of internal systems;
  • Timely coordination and preparation of necessary documents.

,
Core Values\:
  • Respect for Diversity;
  • Integrity;
  • Professionalism. 
Core Competencies\:
  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example. 
Functional Competencies\:
  • Good knowledge of programme management;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Good financial and budgeting skills;
  • Strong IT skills.
  • Ability to perform work of confidential nature and to manage and prioritize a large volume of work at times under time constraints;
  • Good interpersonal skills;
  • Detail oriented.
,
Core Values\:
  • Respect for Diversity;
  • Integrity;
  • Professionalism. 
Core Competencies\:
  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example. 
Functional Competencies\:
  • Good knowledge of programme management;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Good financial and budgeting skills;
  • Strong IT skills.
  • Ability to perform work of confidential nature and to manage and prioritize a large volume of work at times under time constraints;
  • Good interpersonal skills;
  • Detail oriented.
,Education\:
  • Completion of secondary education required;
  • Bachelor’s degree in Business or Public Administration is an asset;
  • Candidates who do not have a university degree or an accredited certification in a related area will be required to complete the Global General Service Test (GGST) or UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.
Experience\:
  • At least 6 years of progressively responsible experience in administration or programme management/support;
  • Experience in working in a computer environment using multiple office software packages;
  • Experience in the use of ATLAS is an asset;
  • Experience in supporting a team.
Languages\:
  • Fluency in English is required;
  • Knowledge of the other UN official working language is an asset.
Note\: GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.
,Education\:
  • Completion of secondary education required;
  • Bachelor’s degree in Business or Public Administration is an asset;
  • Candidates who do not have a university degree or an accredited certification in a related area will be required to complete the Global General Service Test (GGST) or UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.
Experience\:
  • At least 6 years of progressively responsible experience in administration or programme management/support;
  • Experience in working in a computer environment using multiple office software packages;
  • Experience in the use of ATLAS is an asset;
  • Experience in supporting a team.
Languages\:
  • Fluency in English is required;
  • Knowledge of the other UN official working language is an asset.
Note\: GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.
This vacancy is now closed.
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