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Documentation Clerk, L5, Beirut (subject to funding)

Beirut

  • Organization: ICMP - International Commission on Missing Persons
  • Location: Beirut
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Statistics
    • Administrative support
    • Documentation and Information Management
    • Office of Head of Program
  • Closing Date: Closed

Description

Organization profile

Every year, millions of people around the world go missing as a result of conflict, human rights abuses, disasters, organized crime, irregular migration, and other causes. Be part of a growing international organization that is dedicated to tackling this global challenge. To learn more about ICMP click here.

Syria/MENA Program

ICMP Syria/MENA program aims to establish the foundations for an effective and sustainable mechanism to address the issue of the missing in a future post-conflict Syria. The program will focus on:

1) Contributing to increased understanding among victims, civil society and key stakeholders regarding processes, standards and rights of victims and survivors who are involved in accounting for missing persons;

2) Establishing the conditions to launch a participative process of data collection that empowers and engages families of the missing; and

3) Increasing the capacity of Syrian families, legal experts and other stakeholders to foster an impartial and law-based approach to accounting for missing persons in post-conflict Syria.

The primary beneficiaries of the Syria program are families, in particular women, with relatives missing from the conflict, who are currently displaced in neighboring countries and, also where possible, those who are still in Syria.

Reporting to the Head of Program, and working under the guidance of the HQ Documentation Unit, the Documentation Clerk duties and responsibilities will include, but will not necessarily be limited to, the following:

  • Formatting and standardizing documents produced by the MENA Program staff in Lebanon, Turkey, Iraq, and Jordan
  • Document control (tracking versions, distribution, filing, etc)
  • Ensuring publishing quality of documents produced for use by Civil Society Organisations and other partners in Lebanon, Turkey, Iraq, and Jordan
  • Archiving all documents and providing electronic copies to the HQ Documentation Unit
  • Preparing documents for key meeting (CSI round table, regional data governance group, etc)
  • Managing all external printing requirements (in association with Mission Support staff)
  • Point of contact for staff for all translations, and managing the document translations (in association with Mission Support staff)
  • Responding to inquiries from MENA Program staff
  • Other related duties as assigned

Requirements

  • Education in business, project management, public administration, or other relevant areas
  • Five years of relevant professional experience, previous experience with international organizations is a distinct advantage
  • Previous experience working with official documentation
  • Knowledge of document archiving
  • Previous experience working within international organizations
  • Previous experience working on EU funded grants desirable
  • Previous experience supporting field based teams
  • Strong analytical and writing skills
  • Professional demeanor, tact, discretion and ability to manage confidential information
  • Excellent organizational and communication skills

Additional requirements:

  • Professional fluency in English and Arabic, knowledge of Turkish and Kurdish is an asset
  • Excellent knowledge of Microsoft applications, including Outlook, Word, Excel and Power Point
  • Proven ability to interact positively with colleagues regardless of culture, nationality or gender
  • Willingness & ability to travel and to work flexible hours including weekends and evenings
  • Legally entitled to work in Lebanon (Lebanese citizens)

Benefits

This is a full time position with a competitive base salary at the LES 5 level on the ICMP MENA/Syria Program salary scale, generous paid leave and extensive health insurance benefits for the incumbent and any eligible dependent.

This is a locally engaged position and is not entitled to the expatriate allowances.

Please see the ICMP website for salary details.

Please note that this position is subject to funding by the donor.

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.

This vacancy is now closed.
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