Finance Officer - Addis Ababa

Context

The AWA programme engages actors at the regional, sub-regional, national and subnational levels, according to the issue at stake and entry points available for adding value and positively impacting democracy. The programme adopts a non-prescriptive approach across all three of International IDEA’s key impact areas, namely Electoral Processes, Constitution Building and Political Participation and Representation with Gender & Inclusion, Conflict Sensitivity and Sustainable Development as cross cutting themes. Partnerships are imperative to programme delivery and are a vital component of the AWA Programme’s engagement. International IDEA works with variety of key actors including the African Union institutions, the Regional Economic Communities, intergovernmental organizations, state institutions, governments, the media, civil society and academia.

To achieve its aims, International IDEA is seeking to recruit a Finance and Administrative Officer who will be responsible for supporting International IDEA’s activities in line with its financial and administrative policies.      

Duties and Responsibilities

• Performs all duties related to the Supplier’s Ledger including processing of invoices, payments, maintenance of supplier accounts and recording of transactions, ensuring that transactions are properly authorized in accordance with delegated authority;
• Monitors cash flows and ensures adequate cash levels are maintained every month for each project;
• Processes project advance requests and project expenditure reports as required;
• Prepares and follows up on the collection of VAT refunds from the Ethiopia Revenue and Customers Authority;
• Assist with expenditure control, advising team members on possible cost savings measures
• Contributes to the preparation of and responding to the office and project audits related to Addis office;
• Ensures compliance with donor financial and procurement policies including financial accounting obligations where applicable;
• Ensures that International IDEA complies with relevant national laws and procedures pertaining to project finance and administration;

General Profile

• Is recognized as a knowledge resource in his/her broad professional community; 
• Can work with minimal guidance and supervision; 
• Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute;
• Acts as a model or mentor for less experienced colleagues;
• Can be expected to travel globally to any geographical area involved in his/her projects;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines.

Reporting Line

• Finance and Administrative Manager

Functional Knowledge

• Has in-depth knowledge in own discipline and good understanding of related disciplines to be able to approach accounting and finance issues in a holistic manner. 

Operational Knowledge, skills and experience

• Collaborates with colleagues to align financial and accounting reporting to ensure the integrity of the project/programme;
• Illustrates integrity, a collaborative spirit, a sense of achievement, and an understanding of risk management in past experiences.

Leadership

• Provide solutions to problem in situation that are typical or infrequently accruing based on practice and existing precedents or procedures
• Acts as a model and resource for more junior colleagues;

Problem Solving

• Identifies and resolves complex problems; approaches issues with new perspectives; analyses situations from a multitude of intervening factors.

Impact

• Has a clear impact on the finance and Accounting development and delivery of projects and programmes;
• Can also impact other teams and projects in related fields.

Communication and Interpersonal Skills

• Liaises to all internal and external stakeholders involved in his/her portfolio; acts and is perceived as an initiator of relevant communication to solve issues;
• Drives projects and assignments through communicative personal energy and engagement;
• Translates financial concepts to, and effectively collaborates with colleagues who do not necessarily have finance backgrounds;
• Can explain sensitive information with diplomacy and build consensus;
• Strong command of spoken and written English and Local language. Knowledge of French is an advantage.

Education and Experience

• University degree in financial management, business management, accounting, finance, administration, and grant management or other related discipline;
• A minimum of five (5) years’ experience in Accounting, Finance, Administration, Grant Management;
• Professional qualifications in finance and accounting (for example ACCA, CFA, CPA, CMA) are considered strong assets;
• Excellent knowledge of Microsoft Office package (including MS Work, Excel and PowerPoint);
• Experience working in an international context in the development field with non-governmental or intergovernmental organizations considered an advantage.
• Experience working on donor funded projects considered an advantage.

Terms of Contract:

Salary: ETB 21 651 gross per month

Local post. Fixed term appointment until 31 July 2020. Start - As soon as possible

Please note as this is a local post, International IDEA will bear no costs relating to relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Ethiopia.

Applying for this post:

• Applications should be submitted no later than 23:59 (CET) 21 July 2019. Please note that all applications must be made in English.
• Please apply directly by pressing the Send Application button.

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.