Documentation Clerk, Colombia, L5

Description

Organization profile

Every year, millions of people around the world go missing as a result of conflict, human rights abuses, disasters, organized crime, irregular migration, and other causes. Be part of a growing international organization that is dedicated to tackling this global challenge. To learn more about ICMP click here.

ICMP’s Colombia Program

In the aftermath of half a century of conflict, Colombia faces a legacy of more than 85,000 cases of missing and disappeared persons. The inclusion of this issue in the Final Peace Agreement signed in November 2016, provides an exceptional opportunity to advance efforts to account for missing persons and to secure the rights of victims.

ICMP is mandated under the Peace Agreement to assist this process. It has identified the most important challenges and will support the Search Unit, families of the missing, civil society organizations and parties to the Peace Agreement in their efforts towards long-term peace and reconciliation. ICMP will work closely with its international and Colombian partners to make a positive and practical contribution to this process.

Position profile

Reporting to the Head of Program, the Documentation Clerk duties and responsibilities will include, but will not necessarily be limited to, the following:

• Formatting and standardizing documents produced by the Colombia Program staff in Colombia;
• Document control (tracking versions, distribution, etc.);
• Ensuring publishing quality of documents produced for use by Civil Society Organisations and other partners in Colombia;
• Archiving all documents and providing electronic copies to ICMP Head of Documentation Unit;
• Preparing documents for key meeting (CSI round table, regional data governance group, etc.);
• Managing all external printing requirements (in association with Mission Support staff);
• Point of contact for staff for all translations, and managing the document translations (in association with Mission Support staff);
• Responding to enquiries from Colombia Program staff;
• Other related duties as assigned.

Requirements

• Studies in Business, Project Management, Public Administration, or other relevant areas
• Five years working in a similar role within an international organization
• Previous experience working with official documentation
• Knowledge of document archiving
• Previous experience working within international organizations
• Previous experience working on EU funded grants desirable
• Previous experience supporting field based teams
• Strong analytical and writing skills

Additional information

• Legally entitled to work in Colombia
• Professional fluency in written and spoken English and Spanish
• Excellent knowledge of Microsoft applications, including Outlook, Word, Excel and Power Point

• Ability to interact positively with colleagues regardless of culture, nationality, religion or gender
• Willingness to travel and to work flexible hours including weekends and evenings, when necessary.

Benefits

In addition to an attractive base salary, this position is eligible for up to 8 weeks of paid time off each year and generous social security insurances. This position is at the LES 5 level on the ICMP Colombia salary scale. This position is not eligible for relocation or expatriate allowances. For more details, please see the ICMP website.

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.