Supply Chain Assistant - Warehouse

Job title: Supply Chain Assistant- Warehouse

Employment category: Band NMI

Reporting to: : supply chain team leader -Roving

Unit/department: Supply Chain

Location: Al-Mansoria and Al-Sokhnah districts

Authorization level: As per IDRA

Overall purpose of the role

The Supply Chain Warehouse Assistant is to ensure that the warehouses management and documents are addressed and met in an efficient, timely, transparent, accountable and cost-effective manner.

The Supply Chain Warehouse Assistant will work closely with the DRC Team to ensure smooth and effective running and managing of warehousing activities in particular and any other tasks assigned by the supply chain team leader

Main responsibilities

Warehouse management

• Assist in managing DRC assigned warehouses in Al Mansoria and Al Sokhnah districts.
• To ensure up-to-date records on all warehouse flows on paper and electronics according to the approved systems. Follow up stock defects, irregularities and shortfalls as required and either take necessary actions yourself or bring it to the attention of the Supply Chain Team Leader;
• Ensuring that all items issued from the warehouse, purchased or received for onward transportation are appropriately documented and accompanied by the required waybills;
• To carry out close inspection of Project items/materials delivered to the warehouse, to ensure that they are the right quantity and quality;
• Ensure a proper state of cleanliness and order in the warehouse;
• Ensuring that correct supply request documentation for items/materials are produced with an approval from the departments;
• Ensuring that programme staff provides details of when and where project items are needed and ensuring that they are delivered to the correct location safely and within agreed time frame;
• Ensure proper storage and maintenance of all office equipment in the field offices and warehouses;
• Maintain and update stock and asset inventory list on a weekly basis.
• Following on distribution activities in the warehouses for the projects goods along with programs teams, and ensure proper reconciliation for the goods distributed with goods issued from different DRC’s warehouses through completing and submitting complete distribution list/s.
• Ensure that the warehouse situation is meet to DRC warehouse policy, in case any defects, the supply chain warehouse assistant is requested to report that immediately

  General Management

• Follow up on the work plans of supervisees and taking the necessary steps to ensure that they are strictly adhered to;
• Follow up on all administration matters of the supervisees, including annual and sick leaves, attendance, performance appraisals, disciplinary measures, etc.;

Reporting Arrangements

The Supply Chain Warehouse Assistant will produce several reporting documents monthly such as stock report; updated warehouse records, weekly and monthly.

Required experience and competencies

• Relevant University degree; at least two (2) years of professional experience in logistics and Warehousing preferred to be with INGOs;
• Good command of English and Arabic (written, read, and spoken);
• Good computer skills (MS Word and MS Excel & Email);
• Highest levels of ethics, honesty, transparency, and accountability;
• Able to work under high pressure and work load; excellent organizational skills; excellent interpersonal and communication skills; initiative, sound judgment and dedication;
• Experience and willingness to work in the field.

Find the definition of DRC’s Core competencies here

¨Basic: I master the essentials, but may at times need help from others

¨Advanced: I can work independently at full professional level.

¨Expert: I am the go-to person when others need help.