Associate Programme and Budget Officer(P2)

Vienna

Organization: IAEA - International Atomic Energy Agency
Location: Vienna
Grade: Junior level - P-2, International Professional - Internationally recruited position
Occupational Groups:
- Operations and Administrations
- Accounting (Audit, Controlling)
- Administrative support
- Nuclear Technology
- Project and Programme Management
- Unit A
- Energy sector
Closing Date: Closed

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.The Programme and Budget Section plans, coordinates and supervises the timely and accurate preparation of the IAEA's programme and budget documents, ensuring innovative financial policies and strategies and a results-based approach, as well as monitoring the day-to-day implementation of the budget so as to promote effective and efficient use of resources.

Main Purpose

Under the general guidance of the Unit Head, the Associate Programme and Budget Officer analyzes budget proposals for completeness, correctness and conformity with the programme guidelines; provides support to programme managers on the entire programme and budget process, from planning to implementation and reporting; provides guidance to programme managers to facilitate the implementation of the budget; prepares financial reports.

Role

The Associate Programme and Budget Officer is\: (1) a financial analyst, reviewing cost and programme data, analyzing and interpreting financial information and preparing reports; (2) a liaison, coordinating and cooperating with programme managers to ensure the effective monitoring of budget implementation and the consistent application of financial rules, regulations, policies and procedures, and; (3) a team member, working together with other members of the section to implement improvements in the Programme and Budget Section's processes with the use of new technology and best practices.

Functions / Key Results Expected

Consult with and provide guidance and support to managers and relevant staff in assigned Major Programmes on the programme and budget process, including implementation, to ensure that guidelines, policies, rules and regulations are fully understood and correctly applied.

Contribute back-up information and documentation for programme and budget briefings and for the compilation of various reports required by Member States and internal stakeholders.

Monitor day-to-day implementation of the budget in the programmes or projects assigned and prepare analysis and reports to promote efficient and effective use of resources.

Analyse and document the IAEA's business processes in respect to the programme and budget preparation and implementation, in order to contribute to their streamlining and simplification.

Participate in the closure of accounts. Prepare reports for major extrabudgetary projects and contribute back-up information and documentation on project implementation.

Prepare expenditure estimates for major extra budgetary projects.

Carry out any special studies and analysis requested by supervisors with respect to budget related issues.

Provide functional support on budget software applications and contribute to process reviews.

Competencies and Expertise

Core Competencies

Name	Definition

Communication	Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results	Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Divisionâs programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork	Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing	Plans and organizes his/her own work in support of achieving the team or Sectionâs priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name	Definition

Analytical thinking	Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.

Judgement/decision making	Consults with supervisor/manager and makes decisions in full compliance with the Agencyâs regulations and rules.

Technical/scientific credibility	Acquires and applies new skills to remain up to date in his/her area of expertise. Reliably applies knowledge of basic technical/scientific methods and concepts.

Required Expertise

Function	Name	Expertise Description

Finance	Budget and Financial Management	Knowledge of financial resources management

Finance	Budgeting	Knowledge of budget processes and budgeting practices. Experience in results-based budgeting is desirable

Finance	Enterprise Resource Planning (ERP) system	Experience with budget or financial systems. Knowledge of Oracle and Hyperion is desirable

Finance	Finance Principles and Practices	Effectiveness in interpreting existing financial policies and in developing new ones

Finance	Financial Analysis	Strong analytical skills, including the ability to prepare reports, clearly formulate positions on issues and present options concisely

Finance	Financial Monitoring	Ability to analyse financial data, draw conclusions and link it to programmatic information

Finance	International Public Sector Accounting Standards	Knowledge of IPSAS or accrual accounting

Administrative Support	MS Office (Word, Excel, Outlook, PowerPoint)	Use of IAEA standard office software products (MS office) and in particular Excel

Qualifications, Experience and Language skills

Bachelor's Degree - First level university degree in business administration, accounting or finance, or a closely related field.

Minimum of two years of working experience in budget and/or accounting, including at the international level.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $47322 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 19497, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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