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Associate Quality Management Officer (NSRW)(P2)

Vienna

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna
  • Grade: Junior level - P-2, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Security policy
    • Technology, Electronics and Mechanics
    • Monitoring and Evaluation
    • Nuclear Technology
    • Radiation Safety Technical Services Unit
    • Ombudsman and Ethics
    • Internal audit and inspection
    • Energy sector
  • Closing Date: Closed

Organizational Setting

The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the IAEA's activities to protect people and the environment from radiation exposure, and responds to the needs of its Member States related to nuclear safety and nuclear security.
The Division of Radiation, Transport and Waste Safety develops and maintains standards for radiation protection, radioactive waste safety, and safety in the transport of radioactive material that enable the beneficial uses of radiation to be exploited while ensuring appropriate protection of workers, the public, patients and the environment. It also assists Member States in the implementation of these standards and provides related services.The Radiation Safety and Monitoring Section is responsible for the delineation of an international programme to protect workers, patients and the public from all types of exposure to natural or artificial radiation, in line with the most recent scientific knowledge and information. The Section is also responsible for the provision of radiation safety technical services to staff members and experts who may be exposed to ionizing radiation as a result of activities conducted by the IAEA.

 

Main Purpose

Under the supervision of the Unit Head, the Associate Quality Management Officer supports the Unit with efforts to maintain laboratory accreditation, define responsibilities, create internal controls, perform cost analyses and develop procedures for compliance, consistency, and performance. The Officer also maintains and updates the IAEA Training Needs Analysis and functions as a course supervisor for IAEA training courses.

 

Role

The Associate Quality Management Officer is part of a team including the Individual Monitoring Service Group and the Operational Radiation Monitoring Service Group. The incumbent is\: (i) an analyst, reviewing and analysing processes and making recommendations on improvement of these processes; (ii) a technical specialist, implementing workflows for Unit-wide consistency and control; (iii) a coordinator, ensuring coordination on efforts and effective execution of tasks related to documents, audits, and correspondence; (iv) a trainer, ensuring that relevant staff are trained and informed about the changes and systems introduced; (v) a training needs analyst and course supervisor, overseeing the implementation of IAEA courses.

 

Functions / Key Results Expected

Serve as the focal point for the quality of management systems and associated documents and develop and implement quality plans and quality control procedures for the Testing Laboratory Activities.
Observe and propose improvements in Unit processes for efficiency ensuring the optimal use of resources including drafting new procedures and working instructions or revisions to existing ones.
Evaluate the Unit’s work in accordance with ISO 17025 and other related reference documents to identify issues related to conformity with ISO-17025 and prepare and process formal documentation related to accreditation and external audits.
Administer, conduct and participate in external and internal audits to ensure and verify that the Testing Laboratory operations continue to comply with the requirements of the management system and applicable international standards.
Broaden and deepen the Unit’s knowledge by\:
Organizing staff training on processes, auditing and references.
Effectively communicate revisions and staying abreast of in-house changes.
Generate ideas for process improvement and stimulating discussion.
Conduct Radiation Safety training needs analyses and arrange or assist in arranging Radiation Safety training courses.

The incumbent may perform his/her work in areas involving exposure to radioactive materials. Therefore, as an Occupationally Exposed Worker, he/she must be medically cleared by VIC Medical Service and is subject to an appropriate radiation and health monitoring programme, in accordance with the IAEA's Radiation Safety Regulations.

 

Competencies and Expertise

Core Competencies

Name

Definition

 

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

 

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

 

Teamwork

Actively contributes to achieving team results. Supports team decisions.

 

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name

Definition

 

Client orientation

Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.

 

Commitment to continuous process improvement

Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound quality management standards and process improvement.

 

Judgement/decision making

Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.

Required Expertise

Function

Name

Expertise Description

 

 

 

Radiation, Transport and Waste Safety

Accreditation to ISO Standards for Testing and Calibration Laboratories

Experience with accreditation and auditing of facilities according to ISO standards is required

 

 

 

Administrative Support

Guidance and Training

Experience with providing training to the experts and professionals would be an asset

 

 

 

Bioscience

Quality Management

Certification and/or experience in quality management is required

 

 

 

Information Technology

Technical Writing

Experience with drafting and reviewing technical documents is required

 

 

 

Radiation, Transport and Waste Safety

Workplace Radiation Monitoring

Experience with work in the area of individual radiation dosimetry and workplace monitoring would be an asset

 

Qualifications, Experience and Language skills

Other - Certification in Quality Management and/or Management Reporting an asset.

Bachelor's Degree - Management, Business Administration or related field. A combination with nuclear/science education highly desired.

Minimum of 2 years of relevant work experience with accredited processes, management reporting systems and statistical data.
Experience at the international level desired.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, German, Japanese, Russian and Spanish) is an asset.

 

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $47322 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 19497, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

 

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\:
Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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