Associate Quality Management Officer (NSRW)(P2)
Vienna
- Organization: IAEA - International Atomic Energy Agency
- Location: Vienna
- Grade: Junior level - P-2, International Professional - Internationally recruited position
-
Occupational Groups:
- Operations and Administrations
- Security policy
- Technology, Electronics and Mechanics
- Monitoring and Evaluation
- Nuclear Technology
- Radiation Safety Technical Services Unit
- Ombudsman and Ethics
- Internal audit and inspection
- Energy sector
- Closing Date: Closed
Organizational Setting
The Department of Nuclear Safety and
Security (NS) formulates and implements the IAEA's nuclear safety and security
programme, which encompasses the IAEA's activities to protect people and the
environment from radiation exposure, and responds to the needs of its Member
States related to nuclear safety and nuclear security.
The Division of Radiation, Transport and Waste Safety develops and maintains
standards for radiation protection, radioactive waste safety, and safety in the
transport of radioactive material that enable the beneficial uses of radiation
to be exploited while ensuring appropriate protection of workers, the public,
patients and the environment. It also assists Member States in the
implementation of these standards and provides related services.The Radiation
Safety and Monitoring Section is responsible for the delineation of an
international programme to protect workers, patients and the public from all
types of exposure to natural or artificial radiation, in line with the most
recent scientific knowledge and information. The Section is also responsible
for the provision of radiation safety technical services to staff members and
experts who may be exposed to ionizing radiation as a result of activities
conducted by the IAEA.
Main Purpose
Under the supervision of the Unit Head, the Associate Quality Management Officer supports the Unit with efforts to maintain laboratory accreditation, define responsibilities, create internal controls, perform cost analyses and develop procedures for compliance, consistency, and performance. The Officer also maintains and updates the IAEA Training Needs Analysis and functions as a course supervisor for IAEA training courses.
Role
The Associate Quality Management Officer is part of a team including the Individual Monitoring Service Group and the Operational Radiation Monitoring Service Group. The incumbent is\: (i) an analyst, reviewing and analysing processes and making recommendations on improvement of these processes; (ii) a technical specialist, implementing workflows for Unit-wide consistency and control; (iii) a coordinator, ensuring coordination on efforts and effective execution of tasks related to documents, audits, and correspondence; (iv) a trainer, ensuring that relevant staff are trained and informed about the changes and systems introduced; (v) a training needs analyst and course supervisor, overseeing the implementation of IAEA courses.
Functions / Key Results Expected
Serve as the focal point for the
quality of management systems and associated documents and develop and
implement quality plans and quality control procedures for the Testing
Laboratory Activities.
Observe and propose improvements in Unit processes for efficiency ensuring the
optimal use of resources including drafting new procedures and working
instructions or revisions to existing ones.
Evaluate the Unitâs work in accordance with ISO 17025 and other related
reference documents to identify issues related to conformity with ISO-17025 and
prepare and process formal documentation related to accreditation and external
audits.
Administer, conduct and participate in external and internal audits to ensure
and verify that the Testing Laboratory operations continue to comply with the
requirements of the management system and applicable international standards.
Broaden and deepen the Unitâs knowledge by\:
Organizing staff training on processes, auditing and references.
Effectively communicate revisions and staying abreast of in-house changes.
Generate ideas for process improvement and stimulating discussion.
Conduct Radiation Safety training needs analyses and arrange or assist in
arranging Radiation Safety training courses.
The incumbent may perform his/her work in areas involving exposure to radioactive materials. Therefore, as an Occupationally Exposed Worker, he/she must be medically cleared by VIC Medical Service and is subject to an appropriate radiation and health monitoring programme, in accordance with the IAEA's Radiation Safety Regulations.
Competencies and Expertise
Core Competencies
Name |
Definition |
|
|
Communication |
Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
|
|
Achieving Results |
Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Divisionâs programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
|
|
Teamwork |
Actively contributes to achieving team results. Supports team decisions. |
|
|
Planning and Organizing |
Plans and organizes his/her own work in support of achieving the team or Sectionâs priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
Name |
Definition |
|
|
Client orientation |
Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. |
|
|
Commitment to continuous process improvement |
Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound quality management standards and process improvement. |
|
|
Judgement/decision making |
Consults with supervisor/manager and makes decisions in full compliance with the Agencyâs regulations and rules. |
Required Expertise
Function |
Name |
Expertise Description |
|
|
|
Radiation, Transport and Waste Safety |
Accreditation to ISO Standards for Testing and Calibration Laboratories |
Experience with accreditation and auditing of facilities according to ISO standards is required |
|
|
|
Administrative Support |
Guidance and Training |
Experience with providing training to the experts and professionals would be an asset |
|
|
|
Bioscience |
Quality Management |
Certification and/or experience in quality management is required |
|
|
|
Information Technology |
Technical Writing |
Experience with drafting and reviewing technical documents is required |
|
|
|
Radiation, Transport and Waste Safety |
Workplace Radiation Monitoring |
Experience with work in the area of individual radiation dosimetry and workplace monitoring would be an asset |
Qualifications, Experience and Language skills
Other - Certification in Quality Management and/or Management Reporting an asset.
Bachelor's Degree - Management, Business Administration or related field. A combination with nuclear/science education highly desired.
Minimum of 2 years of relevant work
experience with accredited processes, management reporting systems and
statistical data.
Experience at the international level desired.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, German, Japanese, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $47322 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 19497, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance
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Applications from qualified women and candidates from developing countries
are encouraged
Applicants should be aware that IAEA staff members are international civil
servants and may not accept instructions from any other authority. The IAEA is
committed to applying the highest ethical standards in carrying out its
mandate. As part of the United Nations common system, the IAEA subscribes to
the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be
assigned to any location. The IAEA retains the discretion not to make any
appointment to this vacancy, to make an appointment at a lower grade or with a
different contract type, or to make an appointment with a modified job
description or for shorter duration than indicated above. Testing may be part
of the recruitment process
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