Project Assistant

“Norwegian Support to Western Balkans Development - Norway for You–Montenegro” Project (Project) will contribute to a more balanced socio-economic development in Montenegro, by increasing employment opportunities, supporting social cohesion and improving local infrastructure in least developed municipalities. The Norwegian Ministry of Foreign Affairs (MFA) allocated NOK 15 million for this project implemented by the United Nations Office for Project Services (UNOPS) during 24 months.

Project will achieve two outputs:

Output 1: Improved Access to Employment

Output 2: Enhanced Social Inclusion through Improved Living Conditions

During its lifetime, the Project will support self-employment, provide vocational training in accordance with the Local Employment Action Plans, organise Calls for Proposals for projects of local government institutions, civil society organisations and business support organisations and support projects for improvement of living conditions and quality of life.

The key stakeholders and the direct beneficiaries of the Project are the local self-governments and their institutions and organisations along with the Union of Municipalities of Montenegro (UOM), Ministry of Labor and Social Welfare (MLSW), Ministry of Economy (MoE), Chamber of Economy (CoE), regional development agencies, national employment agencies and local branches, civil society organisations (CSOs), business support organisations (BSOs), Regional Rural Development Standing Working Group, the Fund for Active Citizenship, as well as individual beneficiaries, small and medium sized enterprises and especially women and youth. The final beneficiary is the population of the underdeveloped areas where the Project will be implemented.

The Project Assistant works closely with and under supervision and guidance of the Project Manager to ensure support to efficient implementation of the Project through a range of actions contributing to planning, management and monitoring of Project activities.

In performing her/his work, the  Project Assistant promotes a client, quality and results-oriented approach, and works closely with the Support Services, Programme and Project’s personnel to exchange information and ensure consistent service delivery. 

The Project Assistant will undertake the following activities/responsibilities:

• Providing support in implementation of project activities and maintaining professional relationship with the local self-governments (LSGs), national and local civil society organisations (CSOs), business support organisations (BSOs) and other institutions as well as development programmes/projects within the Project area of responsibility 
• Provide support in maintenance of the Project filing system and maintaining different project registers
• Support day to day project office functioning and communication with external parties
• Support administrative processes, such as Calls for Proposal’s announcement, grant application and evaluation processes, communicating different administrative information to project beneficiaries, and administrative monitoring of the grant contracts
• Provide support for the Project’s communication and visibility activities
• Provide event management support, including logistics support, preparation of participants list, invitations, agenda, presentations, attendance sheets, and similar
• Assists in follow up of engagement of project consultants and related Time Sheets
• Support procurement related activities
• Manage and prepare all relevant supporting documents related to different payments
• Maintain Project inventory list, vehicle log-sheet, fuel consumption, and similar

Education

• Secondary school diploma is required
• Bachelor or Master degree preferably in Economics, Business Administration, Finances, Social Sciences or related field will be considered as an asset

Work Experience

• Four years of experience in performing project support activities with a high school diploma is required. Bachelor or Master Degree may substitute some or all of the required years of experience.
• Experience in larger setups, UN or corporative, will be considered as advantage

Language Requirements

• Fluency in Montenegrin and English language is required

Driving license

• Driving license and ability to travel independently is required

This is a local position, it is therefore open to Nationals of Montenegro and to individuals who have a valid residence/work permit.
Contract type: ICA
Contract level: Local ICA 4
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.