ADMINISTRATIVE ASSISTANT

FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.

Qualified female applicants are encouraged to apply.

People with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidentiality.

The post is typically located in FAO Representation for Angola in Luanda.

Under the general supervision of the FAO Representative in Angola and direct supervision of the Assistant FAO Representative (Administration), the Junior Administrative Assistant will work as the focal point for matters related with recruitment of staff in the Department of Administration. More specifically the incumbent will carry out the following tasks

Tasks and responsibilities

• Start the recruitment procedures of the Representation or Projects, according to the vacancy announcements and requests for the issuance of duly approved contracts, ensuring that FAO Staff recruitment procedures are complied with in conformity with the needs of the Representation;
• Maintain the communication with the Human resources area in Budapest for the recruitment of international consultants when required.
• Prepare services contracts / PSA and NPP with the locally recruited Project staff based on the terms and conditions authorized and specified by the supervisors or other units of FAO, with the exception of international contracts.
• Issue the timecards for national consultants holders of contracts of the type PSA/ COF
• Maintain the file of the Personnel organized and updated;
• Support the staff who do not have computers and not only, in the resolution of administrative matters if required, be they staff, non-staff or from the Government,

Minimum Requirements

• University degree in relevant in administrative
• 1 year of relevant experience in the field of Administration
• Working knowledge of English and Portuguese
• National of Angola

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Selection Criteria

• Fluency in Portuguese language
• Ability to work under pressure and adapt to an evolving and complex context and within multidisciplinary and different cultural background teams;
• Good IT skills.
Demonstrated ability to establish good working relationship and team spirit both inside the Organization and with external partners such as government officers, UN partners, donors or NGOs

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.